Category Archives: Local Records Blog Posts

- Virginia’s CCRP Program Provides Almost $900K In Preservation Grants

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 23 May 2016 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals. This cycle’s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of seventy-nine applications were submitted from seventy localities with requests totaling over one and a half million dollars. After careful evaluation and discussion of all applications, the board approved seventy-three grant projects totaling nearly $900 thousand. Seventy-two of the approved applications were for funding to perform professional conservation treatment on more than 250 volumes housed in circuit court clerks’ offices that had been damaged by use, age, or previous non-professional repairs. The remaining seven grants were for security systems, reformatting projects, and plat cabinet.

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The CCRP is a part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court records. The program awards … read more »

- Be Our Guest: French’s Tavern in Powhatan County


Barroom Dancing, c. 1820, by John Lewis Krimmel (Image courtesy of Library of Congress).

French’s Tavern, located in Powhatan County, was a prominent 19th century inn and ordinary that served travelers on the Old Buckingham Road, an important thoroughfare linking Richmond with the Piedmont and the Shenandoah Valley. The tavern, which still stands today, was listed on the National Register of Historic Places in 1989. An 1843 Powhatan Chancery cause, Meriwether Goodman & wife vs. Lucy S. French, etc., 1843-008, provides more details about French’s Tavern including a plat containing a sketch of the tavern and its location.

According to the National Register nomination, parts of French’s Tavern were built in the early 1730s by Col. Francis Eppes, who patented 2,300 acres in the area in 1730. Thomas Jefferson inherited the land and buildings when he married Eppes’s granddaughter Martha Wayles in 1772. In 1777, the property passed into the hands of Henry Skipwith, who was married to Martha’s half-sister, Ann.  Additions and modifications to the building gradually transformed it from an eighteenth century plantation manor house to a nineteenth century tavern.

Hugh French came to Powhatan County from Loudoun County, “friendless and penniless,” according to an 1842 obituary. French worked as an ordinary keeper in a neighborhood store owned by Francis Eppes Harris, a cousin of Martha Jefferson who bought a portion of Skipwith’s property in 1798. In 1807, French bought the property from Harris, … read more »

- Old Plats of Pocahontas


Taber Andrew Bain from Richmond, VA, USA - Pocahontas Island (Source: WikiCommons)

Pocahontas Island is a peninsula in the Appomattox River incorporated as part of the City of Petersburg in 1784. The small town became home to a large free African American population following the Revolutionary War. The Petersburg chancery causes contain plats showing lots of land in the Town of Pocahontas. The plats show changes to the town during the early 1800s, as the early African American community developed.

A 1993 tornado had a significant impact on the historic fabric of Pocahontas. However, archeology, historical research, and oral history projects continue to uncover information about this unique community. Plats and documents from the Petersburg chancery causes contribute to that documentation.

Other plats and maps can be found in the Chancery Records Index for Petersburg showing other parts of city, as well as plats for land in Chesterfield, Dinwiddie, Greensville, and Prince George Counties.

–Louise Jones, Local Records Archivist… read more »

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- A Modern Day Soap Opera in the 19th Century




Some things in life never change.  Seasons, hunger, sleep, and calamity are constants which prove that the world repeats itself. Relationships are no different. For centuries, married couples have promised to remain faithful while one or both secretly desire the affections of another. In the 19th century, the marriage of Mary and William Cox served as an example of infidelity not unlike a modern-day soap opera.

An 1873 bill to the court indicates that the marriage of Mary and William Cox was in distress because of an adulterous lifestyle. Despite three years of marital bliss, Mary accused William of being unfaithful with several women because he no longer wanted to provide for his family. Mary’s accusation also implied that William molested her and the children, abandoned them, and later forced her to rent a place to stay. To satisfy her expenses, Mary works for the landlord before deciding to ask the courts to require William to answer for his actions.

Two court depositions are documented. The first, from George W. Clark, responded to the question of whether he was aware of William Cox’s unfaithfulness. Clark confirmed that he had known the couple since their marriage and that, as a practicing physician, he had discovered that Mary Cox contracted gonorrhea from her husband. Clark even testified that he actually heard William say that he had … read more »

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- A Collection Within A Collection: Bounty Warrants Found In Chancery Causes


Encampment of the convention army at Charlotte Ville in Virginia. Etching from 1789. Library of Congress.

Military bounty land warrants, given by individual states or the Federal Government to reward military service or encourage enlistment, have long been a useful resource for the genealogist, providing proof of service and establishing a person’s whereabouts during a particular time. The Library of Virginia’s chancery causes offer a little known but excellent avenue of exploration on this topic. By providing additional context, the chancery suits concerning bounty land create a broader understanding of the subject. Causes fall into three categories:  contract disputes, estate disputes, and debt.

The interested parties were prominently mentioned in any disagreements where the land rights of the claimant were assigned, or sold. Heirs of the claimant were principal figures in chancery actions when the original claimant died and his heirs filed suit in Virginia for a fair distribution of the claimant’s real property. Much like causes involving debt, these suits resulted in the sale of the disputed property. Examples of both federal and state lands are noted—stretching well beyond the years of the original warrants—in Augusta, Fluvanna, Greensville, Halifax, Middlesex, Norfolk, and Prince Edward counties. Warrants include lands granted during the French and Indian War, the Revolutionary War, and the War of 1812.  In order to acquire the land, the federal warrant had to be surrendered for a patent—usually at a federal land office. With the establishment of a state … read more »

- Over $900,000 in Grant Funds Awarded to Circuit Court Clerks

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 14 December 2015 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals. This cycle’s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of sixty-nine applications were submitted from sixty-one localities with requests reaching nearly one and a half million dollars. After careful evaluation and discussion of all applications, the board approved sixty-one grant projects totaling over $900 thousand. Sixty of the approved applications were for funding to perform professional conservation treatment, deemed a priority by the board members, on volumes housed in circuit court clerks’ offices that had been damaged by use, age, or previous non-professional repairs. The remaining grants were for security systems, storage cabinets, and reformatting projects.

The CCRP is a part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court … read more »

- Virginia Untold: Deeds of Emancipation and Manumission

This is the fourth in a series of blog posts on the record types found in the forthcoming Library of Virginia research database: Virginia Untold: The African American Narrative. The initial database release will be on 1 February 2016.




The Petersburg Deeds of Manumission from April 1822 relate the tale of James Dunlop and his slave, John Brown. Dunlop, suffering from an unspecified illness, traveled between Virginia’s resort towns seeking treatment. Many considered the natural springs in Hot Springs and Lexington, among others, sources of healing for numerous maladies. Dunlop decided to free or “manumit” his slave John for “John’s great and unusual attention to me while under a very severe illness.”  While the pair was visiting Lexington, the local doctor was absent for some days in the country. Dunlop experienced a spell “brought on by exposure to the rain while on a trip to the Natural Bridge, after visiting Hot Springs and using freely the hot baths.” He felt that his life “was in imminent danger.” The only person Dunlop knew in Lexington was John Brown. During Dunlop’s illness, Brown took care of him. Recalling this experience years later, Dunlop wrote:

“[without Brown’s] close and extraordinary attention in watching over my disease, administering medicines and nourishment to me, agreeable to the best of his skill night and day, it is more than probable I

read more »

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- Virginia Untold: Requisitions for Public Use

This is the third in a series of blog posts on the record types found in the forthcoming Library of Virginia research database: Virginia Untold: The African American Narrative. The initial database release will be on 1 February 2016.


African Americans impressed into Confederate Army service. Library of Congress.

During the Civil War, Virginia enacted legislation to force African Americans, both slave and free, into “public service” supporting the Confederacy. Their primary responsibility would be to erect “batteries, entrenchments or other necessities of the military service,” which could include working in mines and factories, preparing meals and washing clothes for Confederate soldiers, or driving supply wagons.

Legislation to impress free African Americans was passed shortly after Virginia’s secession from the Union. In July 1861, the state convention that had approved secession passed an ordinance “to provide for the enrollment and employment of free Negroes in the public service.” This ordinance was amended and re-enacted by the General Assembly in February 1862. The legislation authorized local courts to enroll for “public use” all able-bodied male free African Americans between the ages of eighteen and fifty. They would not serve more than 180 days and would be fairly compensated for their services.

When a commanding officer of the Confederate Army had need of the services of free African Americans, a local board would select from the list of free African Americans “such number of laborers as in … read more »

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- Virginia Untold: Certificates of Importation

This is the second in a series of blog posts on the record types found in the forthcoming Library of Virginia research database: Virginia Untold: The African American Narrative. The initial database release will be on 1 February 2016.


American Anti-Slavery Society.

Around 1811, a young girl named Ellsey was born on a plantation in Montgomery County, Tennessee. She had brothers and sisters. Her mother died sometime before Ellsey turned 11 years old. Ellsey was not a healthy child. She was “much troubled from rumitisem (sic),” a disease marked by inflammation and pain in the joints and muscles. In 1822, Ellsey made a seven hundred mile journey from Montgomery County to the Greenwood Mills plantation in Frederick County, Virginia. For a young child suffering from rheumatism, it could not have been an easy trip. Why did she do it? Was it to seek medical attention for her illness? Did her family move to Virginia to start a new life? The answer is that Ellsey had no choice but to move to Virginia. Ellsey was a slave owned by John McAllister, a wealthy landowner and businessman. He brought young Ellsey from his Tennessee plantation to his Virginia plantation “for his own use.”

Soon after bringing Ellsey to Frederick County, McAllister was required by Virginia law to sign an oath in the local court stating that he did not bring … read more »

- Virginia Untold: Freedom Suits

This is the first in a series of blog posts on the record types found in the forthcoming Library of Virginia research database: Virginia Untold: The African American Narrative. The initial database release will be on 1 February 2016.


Detail. Published by the American Anti-Slavery Society,

Enslaved African Americans in antebellum Virginia attempted to secure their freedom in many ways. The violent, armed uprisings led by Nat Turner and Gabriel loom large in historical memory, and the historical record is littered with stories of runaway slaves stealing off in the night to seek freedom with the help of the Underground Railroad. However, the narratives of enslaved individuals who used the law to secure their freedom are frequently missing from this dialogue. The Library of Virginia’s collection of freedom suits helps to illuminate these stories.

Enslaved Virginians could petition the court for their freedom “forma pauperis” based on a few different claims. Since free or enslaved status in antebellum Virginia was based on the status of the mother, petitioners often sued on the basis that they were born of a free woman. In many cases these suits involve individuals claiming descent from a Native American. After 1788, slaveholders who brought slaves to Virginia when resettling from another state were required to register their slaves with the county court and sign an oath stating that they had not brought them for the purpose of … read more »

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