Category Archives: Kaine Email Project

- Kaine Email Project @ LVA: Tim Butcher’s Hurricane Katrina Story

Kaine Email Project @ LVA:  Tim Butcher’s Hurricane Katrina Story

This is the eleventh in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).



Photograph of Tim Butcher, undated, from the 11 January 2008 issue of This Week, the LSU Hospitals newsletter.

Last week’s post focused on Bill Leighty’s first-hand account of the earliest days of the government’s response to Hurricane Katrina. This post will focus on the experience of Thomas “Tim” Patrick Butcher as shared in an email forwarded to Leighty. Butcher, a registered nurse, was the University Hospital Emergency Preparedness Director for the Medical Center of Louisiana in New Orleans (MCLNO) during Katrina. Flooding stranded Butcher and his staff at University Hospital for five days without power and low supplies.

In a 19 September 2005 email to Health Resources and Services Administration (HRSA) Director of Emergency Preparedness Erin Downey, Butcher thanked Downey for her assistance. “There were some glitches in how things played out after landfall (to put it MILDLY),” Butcher wrote, “but all of our staff got out along with patients on [F]riday after the storm. I hope to be at as many of the after action meetings (assuming they will let me in, ha ha….for at a number of higher levels, those charged with making decisions failed miserably in their responsibilities to do so).”… read more »

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- Kaine Email Project @LVA: 10th Anniversary of Hurricane Katrina

This is the tenth in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).


William H. Leighty, Chief of Staff to Governor Mark Warner (2002-2006) and Governor Tim Kaine (2006-2007)

This week marks the tenth anniversary of Hurricane Katrina making landfall in Louisiana. The costliest natural disaster in the history of the United States, Katrina caused widespread damage from Texas to Florida. The storm surge breached the levee system surrounding New Orleans, flooding most of the city and the surrounding parishes.  The Kaine email collection would be the last place one would expect to find records related to the aftermath of the destruction in Louisiana, given that Tim Kaine was not governor in 2005.  However, the Kaine email collection includes the email of William H. Leighty,  who served as chief of staff to Governor Mark Warner (2002-2006) and held the same position under Governor Kaine (2006-2007). On 1 September 2005, Governor Warner dispatched Leighty and Policy Aide Ryan Childress to Louisiana for two weeks to coordinate state-to-state assistance and supplementing the relief operations of the Federal Emergency Management Agency (FEMA). Leighty’s email dispatches document their travel to Louisiana, Leighty’s responsibilities, clashes with the federal government, and their work assisting fire fighters.

Leighty traveled to Baton Rouge at the suggestion of Governor Warner and at … read more »

- Hampton Roads Group Features Kaine Emails in Open Government “Hack-a-Thon”

Editor’s Note:  This article first appeared in the July 2015 Library of Virginia Newsletter.


Governor Kaine attending launch of the Virginia Higher Education Wizard, Virginia State Police Headquarters, Richmond, 11 March 2009, Office of the Governor (Kaine : 2006-2010), State Records Collection, Library of Virginia, Richmond, Va.

One of the Library of Virginia’s newest online collections was recently hacked, and we could not be more excited. The Kaine Email Project has caught the attention of a group of civic hackers called Code for Hampton Roads. As the local chapter of the Code for America Brigade, Code for Hampton Roads provides opportunities for people to marry technological skills with a desire to foster open government and improve communities through open-source web solutions. The group’s recent projects include web apps for finding local restaurants’ health inspection results and for searching all of Virginia’s civil court records from a single search page.


@StanZheng explaining his work on the Governor's Emails project #NDoCH2015 #Code4HR, 6 June 2015, photo from Code for Hampton Roads Twitter feed, https://twitter.com/code4hr (accessed 7 July 2015).

In the case of the Kaine Email Project, on 6 June 2015, hackers got a chance to tackle this massive data set (currently composed of more than 130,000 processed records) as part of the third annual National Day of Civic Hacking. The hackers’ goal was to devise new entry points for researching the collection, such as visualizations of topic frequency in Kaine administration email discussions or maps showing which correspondents interacted with each other the most. An immediate output of the hack-a-thon was a “word cloud” of the most common terms used in the set of emails currently available for public viewing. A word-cloud generator … read more »

- Kaine Email Project @LVA: Oliver Hill

This is the ninth in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).


Governor Tim Kaine, Oliver Hill, Governor Linwood Holton, First Lady Anne Holton, Oliver Hill Reception, Executive Mansion, 28 April 2006, Office of the Governor (Kaine : 2006-2010), State Records Collection, Library of Virginia, Richmond, Va.

On Tuesday, 23 June, a portrait on loan from the University of Richmond of civil rights activist and attorney Oliver Hill (1907-2007) will be unveiled at the Virginia Executive Mansion. Larissa Smith Ferguson wrote in the Encyclopedia Virginia that as the lead attorney for the Virginia State Conference of the National Association for the Advancement of Colored People (NAACP) “Hill and his colleagues filed more legal challenges to segregation than any other lawyers in the South and successfully undermined segregation and discrimination in all walks of southern life.” The mansion was also the location of a more somber event during Governor Tim Kaine’s administration (2006-2010):  Hill’s viewing was held there on 11 August 2007.  His funeral took place the next day at the Greater Richmond Convention Center.  The Kaine email collection tells the story of these events.

Oliver Hill was a hero and inspiration to Tim Kaine. He first learned about Hill while attending the University of Missouri where he read Richard Kluger’s Simple Justice, a history of desegregation. “The example of Mr. Hill and the other courageous lawyers of the era,” Kaine wrote … read more »

- Kaine Email Project @ LVA – Who is Rusty Shackleford?

This is the eighth in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).

Who is Rusty Shackleford?  This was a question that I asked myself when I conducted an inventory of the email files the Kaine administration transferred to the Library in January 2010.  Rusty’s email box was unusual.  It contained 553 messages from the summer of 2008.  None of the messages had been opened and none were addressed to him personally.  I made a note of this in my spreadsheet and moved on to the next email box.  I had forgotten about Rusty until I processed the email of Paul Brockwell, conflict of interest director in the secretary of the commonwealth’s office, two years later.  I discovered that Kaine administration staffers were also curious about the identity of the mysterious Rusty Shackleford.

The following August 2008 email exchange between Brockwell; David Allen, Northrup Grumman; Amber Amato, director of constituent services; Kate Paris, executive assistant to the chief of staff and counselor to the governor; and Bernard Henderson, deputy secretary of the commonwealth, documents the administration’s search for Rusty.

The Kaine administration never did discover the identity of Rusty Shackleford but the crack staff at the Library of … read more »

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- Kaine Email Project @ LVA – Technology Edition

This is the seventh in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).


Secretary of Technology Aneesh Chopra (2006-2009)

The Library of Virginia is pleased to announce the release of an additional 15,381 emails from the administration of Governor Timothy M. Kaine (2006-2010).  This batch comprises email from individuals in Kaine’s Office of the Secretary of Technology.  Since January 2014, the Library has made 130,644  emails from the Kaine administration freely available online.

Aneesh Chopra held the position of secretary of technology for the vast majority of the Kaine administration.  In this role, Chopra focused on a number of different areas.  The following are but a few examples of the kinds of things that Chopra worked on during his time as secretary.  For the complete picture, you will need to jump into the collection and start digging.

The Virginia Information Technologies Agency (VITA)-Northrup Grumman partnership was created during the administration of Governor Mark Warner (2002-2006) but it came fully into being during the administration of Governor Kaine.  As the secretary of technology, Chopra had to deal with the issues surrounding the full implementation of the plan and smooth over the concerns of state agencies and local government.

As the state’s expert in all … read more »

- Council of State Archivists Rising Star Award Goes to Kaine Email Project Team


Roger Christman accepts CoSA's Rising Star award on behalf of the Library's Governor Tim Kaine Email Project Team, 14 August 2014, CoSA/NAGARA/SAA joint annual meeting, Washington, DC.  Photo courtesy of Craig Huey Photography.

The Council of State Archivists (CoSA), a national organization representing the heads of the country’s 56 state and territorial archives, presented the Library of Virginia’s Governor Tim Kaine Email Project Team with its Rising Star award in recognition of being the first state government archives in the United States to make the emails of a previous administration freely available to the public online.  The award, which recognizes outstanding contributions by individual staff members or teams to their state archives and constituencies, was made at the joint meeting of the Society of American Archivists/National Association of Government Archives and Records Administrators/Council of State Archivists in Washington, DC, on 14 August.


Rising Star Award certificate.

The Kaine Email Project Team put Virginia’s state archives on the forefront of open government in the modern age.  The Library received approximately 1.3 million email messages from the administration of Governor Kaine (2006-2010).  To date, the Library has reviewed nearly 562,000 emails, and placed 130,644 archival records online in an organized searchable database, Kaine Email Project @ LVA.  Users can search and view email records from the Governor’s Office and his cabinet secretaries; learn about other public records from the Kaine Administration; go behind the scenes to see how the Library of Virginia made the email records available; and read what others are saying about the collection.

The lead … read more »

- Kaine Email Project @ LVA – Tysons Tunnel Edition


Photograph of Governor Tim Kaine, announcing the signing of the MOU between the Commonwealth and Metropolitian Washington Airports Authority, 27 March 2006.  [no title], 2006-03-27 08:58, Inbox.pst (Winchell, Robin), Email Records from the Office of the Governor (Kaine: 2006-2010), Library of Virginia, Richmond, VA.

This is the sixth in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).

The Washington Metropolitan Area Transit Authority announced on 23 June 2014 that the first phase of Metro’s Silver Line11.4 miles of track beginning in East Falls Church station, through Tysons Corner, and ending at Wiehle Avenue in Reston – will begin service on 26 July 2014.  When finished the 23-mile Dulles Corridor Metro Project will provide service to Dulles International Airport.   The Tysons Corner portion of the project – to build a tunnel or an elevated track – was an ongoing issue for the Kaine administration in 2006.


Photograph of United States Senator John Warner with Governor Tim Kaine, announcing the signing of the MOU between the Commonwealth and Metropolitian Washington Airports Authority, 27 March 2006.  [no title], 2006-03-27 08:58, Inbox.pst (Winchell, Robin), Email Records from the Office of the Governor (Kaine: 2006-2010), Library of Virginia, Richmond, VA.

On 24 March 2006, the Commonwealth and the Metropolitan Washington Airports Authority (MWAA) signed a memorandum of understanding to transfer the Dulles Toll Road and control of the Dulles Corridor Metrorail Project to the MWAA.  The agreement, announced by Governor Kaine three days later, guaranteed the completion of the entire Metrorail extension to Dulles International Airport, enabled the project to be completed sooner than otherwise possible, and guaranteed all toll revenue would be dedicated to transportation improvements in the corridor.

The day before the signing of the Virginia/MWAA agreement, Dulles Transit Partners, the design-build … read more »

- Kaine Email Project @ LVA – Phone Call Edition



Governor Tim Kaine, WRVA's Ask the Governor, Richmond, 29 June 2006, Office of the Governor.

This is the fifth in a series of blog posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine records (electronic and paper).

During his administration, Governor Kaine did two call-in radio shows (Ask the Governor) each month hosted by WRVA Richmond and Washington Post radio (WTOP).  The governor would take questions from constituents and the shows’ hosts.  For Kaine’s final Ask the Governor show on WTOP on 22 December 2009, Lynda Tran, communications director, arranged for a surprise caller:  President Barack Obama.  Her email shows how much work went into making the 90-second call happen.


Anne Holton, Governor Tim Kaine, U.S. Senator Barack Obama, Michelle Obama, outside Executive Mansion, 17 February 2007, Office of the Governor.

On 17 December 2009, Tran emailed Patrick Gaspard, director of the White House Office of Political Affairs, with a personal request for Kaine’s final Ask the Governor program:  “What are the chances we could have the President call in for 90 seconds that day?”  Tran included a detailed event briefing form including message points for the president.  Two hours before the start of the show, Gaspard agreed that President Obama would call in.  Gaspard had one condition:  “I just need an ironclad assurance that we aren’t going to get crazy qs (sic) from mark plotkin (one of the show’s hosts).  It has to be a quick dial in and out.”  … read more »

- Library Makes Second Batch of Emails from Governor Timothy M. Kaine Administration Available Online


Governor Tim Kaine, Press Gaggle, Patrick Henry Building, 26 June 2008, Office of the Governor.

The Library of Virginia is pleased to announce the release of an additional 44,534 emails from the administration of Governor Timothy M. Kaine (2006-2010).  This second batch comprises emails from individuals in Kaine’s Policy and Communication/Press Offices.  Since January 2014, the Library has made 110,956 of the approximately 1.3 million emails from the Kaine administration freely available to the public online.

The Kaine administration online collection is arranged alphabetically by administration staff member and is full-text searchable.  The email messages reveal the real-time reactions of the governor’s policy and communication staff members to the issues facing the commonwealth.  Whether tracking legislation, coordinating projects funded by the American Recovery and Reinvestment Act of 2009, implementing the governor’s education initiatives, or weighing in on drafts of the governor’s speeches to the Joint Money Committees of the General Assembly, the emails reveal the behind-the-scenes strategizing and communication among the governor and his staff.

Included in the Policy Office release (23,004 emails) are the email files of Steven Gould, Suzette Denslow, Felix Sarfo-Kantanka, Gena Boyle, Jennie Moline, Maribel Ramos, Megan Root, and Barbara Reese.  The Communication/Press Office release (21,530 emails) includes the email files of Lynda Tran, Jeff Kraus, Gordon Hickey, Michael Kelly, and Amanda Howe.

United States Senator Jim Webb (left) and Brian Shepard, Policy Director, Virginia Congressional Delegation Meeting, Executive Mansion, 9 February 2009, Office of the Governor.

This release of electronic materials and the availability of the paper records of the Kaine administration in the Library of Virginia’s reading … read more »