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Category Archives: Kaine Email Project

- Library Makes New Batch of Emails from Governor Timothy M. Kaine Administration Available Online

The Library of Virginia is pleased to announce the release of 100,343 emails from the administration of Governor Timothy M. Kaine (2006-2010). This latest batch comprises emails from individuals in the offices of Kaine’s Secretary of Health and Human Resources, Secretary of Finance, Secretary of Transportation, and Secretary of Agriculture and Forestry. Included are the email boxes of Connie Biggs, Robert Bloxom, Richard “Ric” Brown, Craig Burns, Heidi Dix, Nicholas Donohue, Manju Ganeriwala, Alleyn Harned, Gail Jaspen, Aryana Khalid, Barbara Reese, Marilyn Tavenner, Michael Tutor, and Jody Wagner. Since January 2014, the Library has made 283,901 emails from the Kaine administration freely available online to the public.



Secretary of Health and Human Resources Marilyn Tavenner (2006-2010)

The Secretary of Health and Human Resources release covers a wide variety of subjects including: state agency budget reductions, implementation of the American Recovery and Reinvestment Act of 2009 (ARRA), For Keeps (First Lady Anne Holton’s foster care initiative), State Children’s Health Insurance Program (SCHIP), Family Access to Medical Insurance Security (FAMIS), Governor’s Working Group on Early Childhood Initiatives, Virginia Tech shooting, Virginia Information Technology Agency/Northrup Grumman (VITA/NG) performance issues and costs, No Wrong Door and Senior Navigator initiatives, and the restaurant smoking ban. The archived website and Cabinet Weekly Reports of the Secretary of Health and Human Resources provide additional information on its activities.

- The Elephant in the Room: Artificial Intelligence Used to Process Governor Tim Kaine’s E-mails

This article first appeared in Fall 2018 issue of Broadside, the quarterly magazine of the Library of Virginia.

 


An elephant

How do you eat an elephant? One bite at a time.

For the past seven years, that’s how we’ve been tackling the task of processing the 1.5 million e-mails transferred to the Library of Virginia in 2010 as part of the electronic records of outgoing Governor Tim Kaine. When Kaine announced his candidacy for the U.S. Senate in 2011, the Library challenged itself to make the Kaine administration’s e-mail records available for research in time for the 2012 election. What did that entail? Basically, we had to figure out how to separate whatever portion of those 1.5 million e-mails shouldn’t be included in our online collection—either because they aren’t records of enduring value (think e-mails announcing doughnuts in the break room) or because they contain sensitive materials such as attorney-client privileged communications, privacy-protected information, or operational security details.

When we set our sights on 2012, we knew of no good way to get to our goal other than to roll up our sleeves and start reading the e-mails. It did not take long to realize that we had bitten off more than we could chew. Kaine was entering his second year in the Senate before we could announce even a partial victory. In January 2014, … read more »

- Library Makes New Batch of Emails from Governor Timothy M. Kaine Administration Available Online


Virginia Secetary of Education Dr. Thomas Morris (2006-2010)

The Library of Virginia is pleased to announce the release of 26,988 emails from the administration of Gov. Timothy M. Kaine (2006-2010). This latest batch comprises emails from individuals in the office of Kaine’s Secretary of Education. Included are the email boxes of Thomas Morris, Judith Heiman, Dietra Trent, Douglas Garcia, Jean Bankos, Kathy Glazer, Kendall Tyree, June Hines, Lorraine Lintecum, and Nicholas Galvin. Since January 2014, the Library has made 183,558 emails from the Kaine administration freely available online to the public.

This release is the first to use artificial intelligence to aid in classifying public records. The specific technology applied to the Secretary of Education’s email is known as Continuous Active Learning™, a method of machine learning developed by Gordon V. Cormack and Maura R. Grossman, professors in the David R. Cheriton School of Computer Science at the University of Waterloo. Cormack and Grossman have been collaborating with the Library of Virginia since 2015, when they used the initial release of email from Governor Kaine’s administration as a benchmark for evaluation at TREC, the Text REtrieval Conference Conference, organized by the National Institute of Technology (NIST). Look for more details on the Library’s experimentation with artificial intelligence in the forthcoming Fall 2018 issue of Broadside.


Governor's Working Group on Early Childhood Initiatives, 2006-08-17 12:34, Leighty.pst, Email Records from the Office of the Governor (Kaine: 2006-2010), Library of Virginia, Richmond, VA.

The Office of the Secretary of Education assisted the governor in the development and … read more »

- Higher Aim: Guns, Safety and Healing in the Era of Mass Shootings



Release of Virginia Tech Panel Report, Patrick Henry Building, Richmond, Virginia, 30 August 2007, Office of the Governor.

Editor’s Note: The Library of Virginia, in partnership with the
Virginia Foundation for the Humanities, sponsored four residential fellows for the 2016-2017 academic year to conduct in-depth research in the Library’s collections. Tom Kapsidelis, an independent author and former editor for the Richmond Times-Dispatch, spent the spring semester researching and writing Higher Aim: Guns, Safety and Healing in the Era of Mass Shootings.

On one of the last days of my fellowship at the Library in July 2017, I peeked at a lock of John Randolph’s hair, read a letter from Ida Tarbell to Joseph Bryan about the aftermath of the Civil War, and delved further into Kaine administration archives and records on the 16 April 2007 shootings at Virginia Tech. It was the collection of the Governor Timothy M. Kaine records that attracted me to the library as part of my yearlong fellowship with the Virginia Foundation for the Humanities (VFH), the first semester in Charlottesville and the second here at the Library. The VFH has supported my continuing work on a book that examines some of the issues in the decade after the shootings, primarily through the experiences of survivors and others in the community who were deeply affected.

Over the past seven months I’ve peppered my office neighbors Brent Tarter, John Deal and Mari Julienne with questions about … read more »

- Library Makes New Batch of Emails from Governor Timothy M. Kaine Administration Available Online


Senior Advisor to the Governor for Workforce Daniel LeBlanc (2006-2010)

The Library of Virginia is pleased to announce the release of 10,441 emails from the administration of Governor Timothy M. Kaine (2006-2010). This latest batch comprises emails from individuals in the Office of the Senior Advisor to the Governor for Workforce. Included are the email boxes of Daniel LeBlanc, Gail Robinson, Brian Davis, Marietta Salyer, Beatrice Young, Sarah Abubaker, and Patrick Callahan. Since January 2014, the Library has made 156,188 emails from the Kaine administration freely available online to the public.

The primary responsibility of the Office of the Senior Advisor to the Governor for Workforce was the development and implementation of the Commonwealth’s first ever Strategic Plan for Workforce Development. The office also worked across secretariats to achieve consensus on a State Partner Memorandum of Understanding for Comprehensive One Stop Centers, a landmark directive for workforce service delivery in the Commonwealth signed in March 2008. This document clearly delineates the specific requirements of state agencies and programs towards the creation and support of a workforce development system that operates effectively in a one stop environment with a primary focus on serving citizens and employers in an efficient manner. For the complete picture, you will need to jump into the collection and start digging. The archived web site and Cabinet Weekly Reports of the Office of the Senior Advisor provide additional information on its activities.… read more »

- All I’m Thinkin’ About….Tim Kaine Records at the Library of Virginia


Tim Kaine takes the oath of office from Virginia Supreme Court Justice Leroy R. Hassell, Jr., Williamsburg, 14 January 2006, Office of the Governor.

Long time readers of Out of the Box are already familiar with the Kaine Email Project @ LVA. Hillary Clinton’s selection of Virginia Senator Tim Kaine as her running mate has brought national attention to our little project. Recent stories in Politico, Washington Post and the New York Times have all made use of the Kaine email collection. With this new interest in Kaine, we thought it would be a good time to spotlight the Library’s collection about Kaine and how to access them.

Kaine Email Project @ LVA – Digital

The Kaine Email Project provides online access to the email records from the administration of Governor Timothy M. Kaine, Virginia’s 70th governor (2006-2010). We are processing and releasing these records in batches.  To date, we have released over 145,000 emails from 66 Kaine staff members. The “By the Numbers” document shows what we are currently working on. New releases will be announced on this blog and via the Library’s Twitter and Facebook pages. Before jumping in to the collection, we strongly suggest you read the collection finding aid and the tip sheets we created to help users search the collection.



Governor Tim Kaine standing in front of the Shenandoah River, Shenandoah Valley Cabinet Community Day, 17 October 2006, Office of the Governor.

Governor Timothy M. Kaine Web Archive Collection, 2006-2010 – Digital

The web archive of the Administration of Governor Tim Kaine (2006-2010) contains archived versions of Web sites for the Governor’s Office, … read more »

- Library Makes New Batch of Emails from Governor Timothy M. Kaine Administration Available Online


Secretary of Public Safety John Marshall (2002-2010)

The Library of Virginia is pleased to announce the release of 6,745 emails from the administration of Governor Timothy M. Kaine (2006-2010). This latest batch comprises emails from individuals in Kaine’s Secretary of Public Safety office. Included are the email boxes of John Marshall, Clyde Cristman, Marilyn Harris, Dawn Smith and Erin Bryant.  Since January 2014, the Library has made 145,605 emails from the Kaine administration freely available online to the public.


Follow up, 2009-12-28 21:38, KaineLibjmarshall.pst, Email Records from the Office of the Governor (Kaine: 2006-2010), Library of Virginia, Richmond, VA.

The Office of the Secretary of Public Safety focused on a variety of subjects including: tracking legislation; stimulus funding from the American Recovery and Reinvestment Act of 2009; the 16 April 2007 shooting at Virginia Tech; the creation of a public safety memorial; minority procurement; the work of the Governor’s Office for Substance Abuse Prevention (GOSAP); and planning for Queen Elizabeth II’s 2007 visit to Virginia.  For the complete picture, you will need to jump into the collection and start digging.

The Library of Virginia’s Kaine Email Project makes the email records from the administration of Governor Timothy M. Kaine, Virginia’s 70th governor (2006–2010), accessible online. Users can search and view email records from the Governor’s Office and his cabinet secretaries; learn about other public records from the Kaine Administration; go behind the scenes to see how the Library of Virginia made the email records available; and read what read more »

- May the 4th Be With You

Even government officials have to let loose sometimes. Happy Star Wars Day from your Out of the Box editors and the Kaine email project!

 

FW: Presidential Ask, 2008-10-30 18:25, KaineLibjcorbin.pst, Email Records from the Office of the Governor (Kaine: 2006-2010), State Records Collection, Library of Virginia, Richmond, Va. (cropped)

FW: Presidential Ask, 2008-10-30 19:06, KaineLibjcorbin.pst, Email Records from the Office of the Governor (Kaine: 2006-2010), State Records Collection, Library of Virginia, Richmond, Va. (cropped) read more »

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- Kaine Email Project @ LVA: Tim Butcher’s Hurricane Katrina Story

This is the eleventh in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).



Photograph of Tim Butcher, undated, from the 11 January 2008 issue of This Week, the LSU Hospitals newsletter.

Last week’s post focused on Bill Leighty’s first-hand account of the earliest days of the government’s response to Hurricane Katrina. This post will focus on the experience of Thomas “Tim” Patrick Butcher as shared in an email forwarded to Leighty. Butcher, a registered nurse, was the University Hospital Emergency Preparedness Director for the Medical Center of Louisiana in New Orleans (MCLNO) during Katrina. Flooding stranded Butcher and his staff at University Hospital for five days without power and low supplies.

In a 19 September 2005 email to Health Resources and Services Administration (HRSA) Director of Emergency Preparedness Erin Downey, Butcher thanked Downey for her assistance. “There were some glitches in how things played out after landfall (to put it MILDLY),” Butcher wrote, “but all of our staff got out along with patients on [F]riday after the storm. I hope to be at as many of the after action meetings (assuming they will let me in, ha ha….for at a number of higher levels, those charged with making decisions failed miserably in their responsibilities to do so).”

Butcher also corrected many false stories circulating in the … read more »

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- Kaine Email Project @LVA: 10th Anniversary of Hurricane Katrina

This is the tenth in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).


William H. Leighty, Chief of Staff to Governor Mark Warner (2002-2006) and Governor Tim Kaine (2006-2007)

This week marks the tenth anniversary of Hurricane Katrina making landfall in Louisiana. The costliest natural disaster in the history of the United States, Katrina caused widespread damage from Texas to Florida. The storm surge breached the levee system surrounding New Orleans, flooding most of the city and the surrounding parishes.  The Kaine email collection would be the last place one would expect to find records related to the aftermath of the destruction in Louisiana, given that Tim Kaine was not governor in 2005.  However, the Kaine email collection includes the email of William H. Leighty,  who served as chief of staff to Governor Mark Warner (2002-2006) and held the same position under Governor Kaine (2006-2007). On 1 September 2005, Governor Warner dispatched Leighty and Policy Aide Ryan Childress to Louisiana for two weeks to coordinate state-to-state assistance and supplementing the relief operations of the Federal Emergency Management Agency (FEMA). Leighty’s email dispatches document their travel to Louisiana, Leighty’s responsibilities, clashes with the federal government, and their work assisting fire fighters.

Leighty traveled to Baton Rouge at the suggestion of Governor Warner and at … read more »