Category Archives: State Records Blog Posts

- Kaine Email Project @ LVA – Budget Edition


Governor Tim Kaine budget signing, 30 June 2006, Office of the Governor.

This is the first in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration (2006-2010).  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).

Governor Kaine took office shortly before the beginning of the “Great Recession,” the worst economic downturn since the Great Depression of the 1930s. From 2007 to the end of his administration in January 2010, Kaine cut nearly $5 billion in state spending in order to balance the budget without raising taxes.  This week’s post focuses on the budget development process, budget cuts, and what might have happened if Virginia did not have a budget by 1 July 2006.

The Virginia Department of Planning and Budget website provides an excellent overview of the Commonwealth’s budgetary process.  Virginia has a biennial budget system, which means it adopts a two-year budget. The biennial budget is enacted into law in even-numbered years, and amendments to it are enacted in odd-numbered years.  This process takes months and has five distinct phases:  agency budget preparation, budget development, legislative action, governor’s review, and execution.

Budget Process

The governor has vast authority in shaping a budget that reflects the administration’s priorities.  A great example from the collection is a 15 October 2007 email from Governor Kaine to his leadership team with the subject line:  … read more »

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- Governor Bob McDonnell: A Web (archive) of Opportunity


Governor McDonnell Announces Virginia Sets New Tourism Record, 4 September 2013, Office of the Governor, photo by Michaele White.

Looking for the Web site of Governor Robert F. McDonnell (2010-2014), which was taken down at the end of his term?  The Library of Virginia can help.  The Web sites of the McDonnell Administration (Governor, First Lady, Cabinet Secretaries, and his initiatives) are preserved as part of the Library of Virginia’s Virginia Web Archive.

Since 2005, the LVA has been “archiving” Web sites of enduring cultural value, especially those created and maintained by Virginia government. The collection includes the Web sites of the administrations of Governor Mark Warner (2002-2006) and Tim Kaine (2006-2010).  We have also expanded into special topics of Virginia interest, such as the 2006 Senate race between George Allen and Jim Webb, the 2007 and 2009 General Assembly elections, and the Virginia Tech tragedy.  We are already archiving Web sites of Governor Terry McAuliffe’s administration, Virginia’s 2014 Congressional candidates, and various organizations that have donated their paper records to the Library.

The Virginia Web Archive can be accessed from Virginia Memory under Digital Collections.

-Roger Christman, LVA Senior State Records Archivist… read more »

- Adam Raised a Kaine: Archiving the Records of a Governor


Governor Tim Kaine, Roger Christman and Amber Amato, Governor's Cabinet Room, 14 January 2010.  Photo courtesy of the Library of Virginia.

Today, the Library of Virginia made the first batch of email from Governor Timothy M. Kaine’s administration (2006-2010) available online.  The initial release consists of 66,422 of the approximately 1.3 million emails the Kaine administration transferred to the Library four years ago.  It has taken a small but dedicated staff of Library archivists and IT professionals nearly three years to bring this project to fruition.  Access to the collection, information on related content and the nuts and bolts of processing this collection are available at http://www.virginiamemory.com/collections/kaine/.

“We are proud to be the first state government archives in the United States to make the emails of a previous administration freely available to the public online,” said Librarian of Virginia Sandra G. Treadway.  The Library can’t take all the credit.  We could not have achieved this distinction without the assistance of the Kaine administration records officers.  Records don’t magically appear at the Library at the end of a gubernatorial administration.  During those four years, the Library partners with the Office of the Governor to ensure that the official state records that document the activities of a governor’s administration are preserved and transferred to the Library.  The work of the Kaine records officers make today’s email release possible.


Electronic Data Archive Policy, 2007-12-07/15:07:35, kparis.pst, Email Records from the Office of the Governor (Kaine: 2006-2010), Library of Virginia, Richmond, VA.

At the beginning of the Kaine administration in 2006, Virginia State Archivist Conley Edwards (now retired), did … read more »

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- Mug Shot Monday: Ted K. Calvert, No. 24376


Photograph of Ted K. Calvert, #24376,  Escaped Inmate Card, Records of the Virginia Penitentiary, Series IV. Office of the Superintendent, Subseries B. General Correspondence, Superintendent Rice M. Youell, Box 420, Folder 8, Accession 41558, State Records Collection, Library of Virginia.

Welcome to Mug Shot Monday!  This is the latest entry in a series of posts highlighting inmate photographs in the records of the Virginia Penitentiary.  Ted Calvert, the subject of this week’s post, escaped the State Lime Grinding Plant after a gun battle, only to be recaptured in California.

In May 1929, 24-year-old Ted K. Calvert was sentenced by the Stafford County Circuit Court to five years in the Virginia Penitentiary for forgery.  Calvert was assigned to work at State Lime Grinding Plant No. 1 in Augusta County.  On 6 October 1931, six prisoners, including Calvert, attempted to escape during a daytime shootout between the convicts and guards.  Plant officials believed that the prisoners’ friends planted several guns in the limestone quarry where they were working.  Two prisoners were shot by the guards and seriously wounded.  Four others, including Calvert, escaped.

Calvert, using the alias James Livingston, was recaptured two months later in Bakersfield, California.  He waived extradition and returned to the Virginia Penitentiary on 23 December 1931.  On 29 February 1932, the Augusta County Circuit Court sentenced Calvert to an additional five years in the Penitentiary for conspiracy and attempted escape.

Photograph of Ted K. Calvert, alias James Livingston, #6127, Bakersfield Police Department, ,  Records of the Virginia Penitentiary, Series IV. Office of the Superintendent, Subseries B. General Correspondence, Superintendent Rice M. Youell, Box 420, Folder 8, Accession 41558, State Records Collection, Library of Virginia.

Upon his return to Virginia, Calvert was assigned to State Convict Road Force Camp 29.  In a letter to Penitentiary Superintendent Rice M. Youell, dated 3 September 1932, Calvert promised “to make … read more »

- Mug Shot Monday: Clifton Roberts, No. 18699 and Sam Washington, No. 21202


Photograph of Clifton Roberts, No. 18699, Records of the Virginia Penitentiary, Series II. Prisoner Records, Subseries B. Photographs, Box 43, Accession 41558, State Records Collection, Library of Virginia.

Welcome to Mug Shot Monday!  This is the latest entry in a series of posts highlighting inmate photographs in the records of the Virginia Penitentiary.  Clifton Roberts and Sam Washington, the subjects of this week’s post, are linked by the stabbing death of Roberts by Washington in front of 800 prisoners in the Penitentiary in 1929.

According to Penitentiary Superintendent Rice M. Youell, Clifton Roberts was “the most dangerous Negro criminal serving time there.”  The 27-year-old West Indies native was convicted of robbery in the Henrico County Circuit Court in January 1923 and sentenced to 10 years in the Penitentiary.  Within four months of his arrival, Roberts lost 20% of his good time for falsifying his work ticket.  In 1924 Roberts, now at the State Farm in Goochland County, threatened to kill two prisoners.  Roberts attempted to kill a prisoner with a hammer but was stopped when another prisoner, John Byrd, broke a stool over Roberts’ head.  Roberts later attempted to stab Byrd.  In November 1924, Roberts twice escaped from State Convict Road Force Camp No. 5.  He was recaptured and two additional years were added to his sentence for attempted escape.

Sam Washington, a 26-year-old from Greensboro, North Carolina, was convicted in Richmond City in 1926 on one count of store breaking and two counts of housebreaking and sentenced to 23 years … read more »

- Mug Shot Monday: Charles E. Beckner, No. 16663


Photograph of Charles E. Beckner, #16663, Records of the Virginia Penitentiary, Series IV. Office of the Superintendent, Subseries B. General Correspondence, Superintendent Rice M. Youell, Box 418, Folder 8, Accession 41558, State Records Collection, Library of Virginia.

Welcome to Mug Shot Monday!  This is the latest entry in a series of posts highlighting inmate photographs in the records of the Virginia Penitentiary.  Charles Beckner, the subject of this week’s post, began his life of crime at the age of 14.  By the time Beckner died in 1943, he had escaped three times from Virginia correctional facilities.

Charles Edwin Beckner, the ninth child of Winfield and Augusta Beckner, was born on 26 July 1898 in Tennessee.  After Winfield’s death in 1902, the family moved to Richmond, Virginia.  Charles probably was exposed to crime through his older brother Chester.  Chester, alias The Tennessee Kid, was arrested numerous times between 1906 and 1916 for highway robbery, stealing, and fighting.  He served several short sentences in jail but was never sentenced to the Penitentiary.  Charles wouldn’t be so lucky.

Beckner’s first brush with the law came in March 1913 when he was arrested for theft.  Beckner and three other boys were part of a gang of thieves who fenced their ill-gotten loot through Richmond fortune teller “Professor” Wilbur R. Lonzo.  The Richmond City Juvenile Court sentenced the boys to the Laurel Reformatory in Henrico County for an unspecified amount of time.  In September 1918 Beckner completed his World War I draft card in the Portsmouth City jail.  He was arrested on 9 May 1920 for committing … read more »

- Latest Digital Images of Legislative Petitions Now Available


Account of the services of slave Cuffy during the Revolutionary War, Petition of Eleanor Bowery, 1788, Elizabeth City County, Legislative Petitions to the Virginia General Assembly, State Government Records Collection, Library of Virginia.

Digital images of Legislative Petitions to the Virginia General Assembly, 1776 to 1865, from Bath County through Essex County are now available on Virginia Memory, the Library of Virginia’s digital collections website. The list of localities added includes present-day West Virginia counties such as Barbour, Berkeley, Boone, Braxton, Brooke, Cabell, Calhoun, and Doddridge Counties. It also includes numerous localities classified as Lost Records Localities such as Bland, Buckingham, Caroline, Charles City, Dinwiddie, and Elizabeth City Counties. With this addition, the number of legislative petitions available for viewing online currently number over 5000.

For researchers of African-American history and genealogy, the legislative petitions are an invaluable primary source on the topics of slavery, free African-Americans, and race relations prior to the Civil War. One will find petitions from slave owners seeking approval to import their slaves into the Commonwealth from another state; free African-Americans seeking permission to remain in the Commonwealth; heirs of slave owners seeking to prevent the emancipation of slaves freed by their parent’s will; free African-Americans seeking divorce from their spouse. The following are specific examples of the research potential on African-American history and genealogy that can be found in the collection.

John S. Harrison of Berkeley County petitioned the General Assembly in 1810 asking for permission to import three slaves, named Paris, Letty, and Daniel, from Maryland to Virginia. Harrison … read more »

- Mug Shot Monday: Frank Perry, No. 5610


Photograph of Frank Perry, No. 5610, Records of the Virginia Penitentiary, Series II. Prisoner Records, Subseries B. Photographs and Negatives, Box 20, Accession 41558, State Records Collection, Library of Virginia.

Welcome to Mug Shot Monday!  This is the latest entry in a series of posts highlighting inmate photographs in the records of the Virginia Penitentiary.  Frank Perry, the subject of this week’s post, was a twice convicted felon who killed himself in front of a courtyard filled with guards.

In December 1899 Frank Perry, a North Carolina native using the name Frank Swann, was sentenced to three years in the Penitentiary for stealing and housebreaking.  He was discharged on 15 July 1902.  Perry didn’t stay out of trouble for long.  The Newport News Corporation Court in September 1904 sentenced Perry to two years in the Penitentiary for felonious cutting.  An additional five years were added to Perry’s sentence since this was his second conviction.

Monday, 6 July 1908, began as any other day at the Penitentiary.  At 6 a.m. the guards issued the call for the prisoners to form the breakfast line.  As the cell doors opened, Frank Perry began to fight with this cellmate, Upshur Lewis.  One of the guards separated the men and ordered Perry to the courtyard.  According to the Richmond Time-Dispatch, Perry appeared to comply with the guard’s order when he suddenly “placed his hand on the railing and dived over twenty-five feet to the stone floor.”  His head hit the floor violently, knocking Perry unconscious; he also … read more »

- Mug Shot Monday: Walter E. Stiars, No. 5833


Photograph of Walter E. Stiars, Richmond Times-Dispatch, Sunday Magazine, 2 December 1934, page two.  This photograph was probably taken while Stiars was incarcerated in Ohio in 1907.

Welcome to Mug Shot Monday!  This is the latest entry in a series of posts highlighting inmate photographs in the records of the Virginia Penitentiary.  Walter E. Stiars, the subject of this week’s post, is in essence the father of Mug Shot Monday.  His daring 1906 escape from the Virginia Penitentiary, eerily similar to Andy Dufresne’s in the film The Shawshank Redemption, was the catalyst for requiring that prisoners be photographed.

On 28 February 1905, the Manchester Corporation Court sentenced Walter E. Stiars, age 30, to eight years in the Virginia Penitentiary on two counts of breaking and entering.  Penitentiary officials considered Stiars dangerous.  They assigned him to work in the office of the Davis Boot and Shoe Company in order to keep him under constant surveillance and away from any tools.  The noon dinner bell rang as usual on Saturday, 16 June 1906.  During roll call, Stiars did not answer “adsum” when his name was called.  A search of the prison revealed he was not on the premises and Penitentiary officials presumed he escaped sometime on the evening of 15 June.  Or had he?  As a precaution, extra guards were posted along the outer walls.  Penitentiary Superintendent Captain Evan F. Morgan was confident Stiars would be captured.  “We expect to land him,” Morgan told the Richmond Times-Dispatch on 17 June, “and … read more »

- “What Did You Learn in School Today?” – The Records of the Virginia Pupil Placement Board


Senate of Virginia, 1956, Foster Studio, Richmond, Virginia, Library of Virginia Special Collections, Prints & Photographs.

As public schools across Virginia open this week, Out of the Box would like to spotlight the records of the Virginia Pupil Placement Board, a state agency created in 1956 in reaction to the Brown v. Board of Education (1954) United States Supreme Court decision.  The Pupil Placement Board, as one arm of Virginia’s policy of Massive Resistance, was charged with assigning, enrolling, or placing students to and in public schools, a task formerly under the control of local school boards and divisions of superintendents.  The board operated from 1957 to 1966, but its power diminished with the end of Massive Resistance in 1959.  The collection, now available to researchers, contains 746 boxes of paper records.  Included are correspondence and subject files, personnel files, board minutes, legal files, maps, publications and newspaper clippings, and applications for student placement.

The board’s authorizing legislation required members to take several factors into consideration when placing a pupil in a school. Factors included but were not limited to the health of the pupil, his or her aptitudes, the availability of transportation, and, “such other relevant matters as may be pertinent to the efficient operation of the schools or indicate a clear and present danger to the public peace and tranquility affecting the safety or welfare of the citizens of such school district.” Students who were already in … read more »