Category Archives: What’s New in the Archives

- Cohabitation Registers Added to Digital Collection

Goochland Co. Regsiter of Colored Persons Cohabiting, 1866, information includes ages, occupations, names of slave owners, and names of children the couple had together or from a previous relationship.

The Library of Virginia is pleased to announce the addition of records from Fluvanna, Goochland, and Montgomery Counties to the cohabitation register digitization project.  This project, via the Virginia Memory website, aims to index, digitize, transcribe, and provide access to all known Virginia cohabitation registers and the related registers of children whose parents had ceased to cohabit.

The cohabitation registers were the legal vehicles by which formerly enslaved couples legitimized their pre-slavery marriages and the children of unions that no longer existed in 1866 due to death or other circumstances such as the wife being sold away.  These records are invaluable resources for genealogists and historians alike.

Goochland and Montgomery have to date only uncovered their cohabitation registers.  Fluvanna, however, includes both the cohabitation register and the register of children whose parents had ceased to cohabit by 1866.  The registers, transcriptions, and searchable indexes are available online along with the other registers from Virginia localities in the Cohabitation Register Digital Collection in Virginia Memory. To find it use either the link provided or go to Virginia Memory, choose Digital Collections, then Collections A to Z, and finally Cohabitation Registers.

For more information on the cohabitation registers, see an earlier blog post Solid Genealogical Gold, about the Register of Colored Persons of Smyth County, Virginia, cohabiting together as Husband and Wife on 27th February 1866.

-Sarah Nerney, Senior Local Records Archivist

- Augusta Co. Images Keep Coming In!

Perspective Map of the City of Waynesboro, Virginia, 1890. (Augusta County Chancery Cause 1893-030 Fishburne vs. Quarles &c)

The latest images from the Augusta County Chancery Causes are now available on the Chancery Records Index. With this addition, fifty boxes of Augusta County chancery covering the time period from 1879 through 1895 may be viewed online.

Following are a few suits of interest found in this latest addition. Augusta County Chancery Cause 1880-119 is a contract dispute that centered on the construction of an addition to Wesleyan Female Institute in Staunton. The case includes numerous exhibits such as the 1877-1878 school bulletin (image# 134-159), receipts for building materials (image# 195, 200) and two drawings of the addition (image# 213, 215). Augusta County Chancery Causes 1884-057 and 1895-023 are property disputes in which the plaintiffs accuse the defendants of doing harm to the value of their property. In the first suit, the plaintiff argues that heat and fumes from the defendant’s brick kiln adversely affected the value of his property (image# 41). In the second suit, the defendant built a slaughterhouse and stockyard near the plaintiff’s house (image# 491) polluting a stream and causing insufferable smells and noises all of… read more »

- CSI: Old Virginia: Coroners Edition

Slave quarters under the oaks at the Hermitage in Savannah, GA., circa 1900-1915. (Image public domain/used courtesy of the Library of Congress Prints and Photographs Collection.)

At one o’clock in the morning on 1 September 1859, Milly T. King arrived at the home of James Clary and found his slave Hannah “lying on the hearth gasping for breath, and I thought dying.” When King saw Hannah an hour later, she was dead. The following day Brunswick County coroner William Lett arrived to examine the body.  With him were twelve men, none of whom had a medical background but rather were chosen as upstanding men and representatives of the county. The office of coroner held inquisitions in cases when persons met a sudden, violent, unnatural, or suspicious death. In this case Hannah had certainly met a sudden and suspicious demise.

Hannah, owned by the late Elizabeth H. Harwell, had been in the possession of James Clary, who adamantly maintained that the marks found on her feet and legs and the wound on her head were not from anything suspicious but came as a result of a fall from a window occurring a few weeks before her death. The coroner and his jury of white men were left to decide if Hannah had suffered an accidental death or if her death had been caused by something more malicious. Clary’s wife, Eliza, backed up her husband’s statements and claimed to know nothing of Hannah’s death, maintaining that her wounds were caused by the fall. But the Clarys’ neighbors painted a different picture of the events… read more »

- Spoils of War Return Home to Virginia

On Thursday, October 20, staff from the Library of Virginia’s Local Records Services Branch were in Jersey City, New Jersey, to formally accept one of the Commonwealth’s long-lost treasures – a Stafford County record book taken from Virginia in 1863 by a Union officer serving in a New York regiment. 

 The volume, an order book detailing the daily activities of the court from 1749 to 1755, was transcribed by a Stafford deputy clerk in 1791.  The book was removed from the Stafford courthouse by Captain W. A. Treadwell of the 4th N.Y. Regiment and was long considered to be a casualty of the war.  A note inside the front cover and presumably in Treadwell’s hand states that it was “Taken from Stafford Court House, March 30 1863.”

Stafford County Order Book, 1749-1755, taken from the Stafford courthouse by Capt. W. A. Treadwell in 1862.

 The volume was handed down several times over many years before it was presented to the Hudson County Historical Society. The Society’s collection eventually was transferred to the collection of the Jersey City Free Public Library’s New Jersey Room. Recognizing that the order book did not fit within the New Jersey Room’s collection policy, Jersey City Public Library’s John Beekman contacted the LVA to return the volume to its rightful home in Virginia.  The volume… read more »

- Building Furniture, Building Up the South

Image from Green & Brother catalog, 1871. Ephraim Baker Records, 1857-1910. Accession 50152. Business records collection, The Library of Virginia.

The Library of Virginia recently acquired business records of Ephraim Baker (1836-1919) of Mount Olive, Virginia (Accession 51052).  Baker, born on 13 December 1836 in Topnot, Shenandoah County, Virginia, was the son of Lewis Baker (1808-1889) and Anna Dellinger (1811-1879). He operated a general store in Mount Olive for most of his life. The store was used as a hospital during the Civil War. Ephraim Baker was married twice, and died on 19 June 1919. He is buried in St. Stephen’s Cemetery in Strasburg.

The majority of the collection consists of correspondence, accounts, and accounts of sales to Baker from commission merchants in Alexandria and Baltimore. The correspondence includes information on market conditions and current prices of goods being sold. There are also circulars, advertisements, and price lists from various merchants. Baker was an agent for the Davis Sewing Machine Company of Watertown, New York, and the collection contains correspondence and invoices from the company’s headquarters. Also included are customer orders from local residents requesting goods from Baker’s store.

Among the records is an 1871 Green & Brother catalog with annotated prices. Nineteenth century furniture catalogs or price lists are fairly unusual to find, and this one has particular importance for the furniture making business in Virginia. As early as 1820, English born cabinetmaker William Green was advertising his furniture in the Alexandria Gazette.  From their beginning, the Green family emphasized providing furniture to country customers. The shipping of flour from the Shenandoah Valley to Alexandria helped provide a connection to these customers. By 1834, the Green furniture business, then headed by William’s son James, purchased a three-story brick building on the corner of  Prince and Fairfax Streets in Alexandria. In the same year, a steam engine was installed for sawing and turning wood. By 1857, the business was… read more »

- Johnny 99: The Records of the Virginia Penitentiary Now Available

Aerial view of Virginia Penitentiary, 24 January 1954, Adolph B. Rice Studio, Rice Collection 257B, Special Collections, Library of Virginia. The Library of Virginia is pleased to announce that the records of the Virginia Penitentiary (Accession 41558) are now available to researchers.  The collection contains 289 bound volumes and 698 boxes of paper records spanning nearly 200 years (1796-1991; bulk 1906-1970). Included are administrative records such as annual reports, correspondence, office and subject files, minute books, photographs, and blueprints, as well as specific records related to the State Convict Road Force and State Convict Lime Grinding Board. Also included are financial records such as account books, cash books, ledgers, payrolls, and receipt books. The prisoner-related records include: prisoner registers, 1865-1980; photographs and negatives, 1906-1914, 1934-1961 and 1965-1966; medical records; commitment orders; punishment records; escape reports; index cards; and execution files. The records of the Virginia Penitentiary document the institution’s operational history, prisoners, and the evolution of corrections in Virginia.

The Virginia Penitentiary collection came to the Library in multiple accessions over several decades. In many cases, the original order of the material had been disturbed or was unidentifiable.  The bulk of this collection has never been accessible.  Researchers are strongly urged to read the Virginia Penitentiary finding aid.  The guide describes the contents of the collection in detail.  It also notes the significant gaps in the collection as well as cross-references to other collections at the Library of Virginia containing Penitentiary material.

- Petersburg Chancery Reveals Rich African American History

 Newspaper notice describing the physical appearance of runaway slave Davey, Petersburg Chancery Cause 1827-003, William Smith vs. Benjamin W. B. Jones.

The Library of Virginia is pleased to announce that the first installment of images from the Petersburg chancery causes digitization project have been added to the Chancery Records Index. This project has been funded, in part, through a $155,071 grant from the National Endowment for the Humanities. Images for the first forty-four boxes of chancery suits have been added to the index (circa 1803-1845). The boxes are not strictly chronological, so not all images for a given year are available. Additional images will be added periodically as the project progresses. Be sure to check back!

Here are some interesting suits that archivists found while processing, indexing, and conserving the collection. Many other fascinating and complex stories will surely be uncovered once the project is complete and the collection is studied by students, scholars, and family historians.

- Franklin Co. Chancery Added To CRI!

One of the county's historical markers. Image from Wikimedia and used courtesy of MarmadukePercy.

The Library of Virginia is pleased to announce that digital images for Franklin County chancery causes, 1787-1912, are now available on the Chancery Records Index.  Digital images are available for the years 1787-1912. The complete index covers the years 1787-1929, and original records 1913-1929 are available at The Library of Virginia. Additional post-1913 records are available at the Franklin County Circuit Court Clerk’s Office. Following are a few suits of interest found in this collection.

Franklin County chancery cause 1873-050 includes a detailed report on the division of slaves (image# 10-12), including the ages of the slaves.  There are suits such as 1836-009 and 1885-027 that involve Franklin County native son and Confederate General, Jubal A. Early, who practiced law in Franklin County before and after the Civil War.  Chancery cause 1867-005 is a sad but scandalous divorce suit between James C. Smith and Lucy F. Smith.  James Smith returned home from fighting in the Civil War only to learn that his wife had been unfaithful while he was away (image# 2-3). The suit includes depositions given by Mrs. Smith’s paramours describing their secret getaways. Chancery cause 1870-006 gives details on the many difficulties women encountered while managing estates.  The plaintiff, Nancy B. Ferguson, entrusted the defendant, her nephew Thomas B. Ferguson, with running the day to day affairs of her estate which included numerous slaves.  Unfortunately, Mrs. Ferguson had a weakness for strong drink.  Her nephew took advantage of her condition to defraud her of much of her property, especially slaves.

read more »

- Virginia’s CCRP Program Provides $375,859.32 For Preservation Grants

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on May 25, 2011, at the Library of Virginia to consider records preservation grant requests from 46 circuit courts across the commonwealth. A total of 54 applications were submitted with requests totaling over $424,000. After careful evaluation and discussion of all applications, the board approved 47 grant projects for $375,859.32.

The CCRP is a part of the Library of Virginia’s Local Records Services Branch. Funded through a $1.50 of the court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court records. The program awards grants to the commonwealth’s circuit court clerks to help address the preservation needs of the records housed in their localities. Since 1992, the CCRP has awarded over 1100 preservation grants for more than $15 million dollars. For a full listing of awarded grants, please see the meeting minutes here.

The board is comprised of five members: three circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association, and two staff members from the Library of Virginia, currently the State Archivist and the Local Records Program Manager. The review board convenes regularly to evaluate grant applications to award grant funds for processing, conserving, securing, and increasing access to circuit court records. Clerk members of this year’s board were Judy Worthington of Chesterfield County, Mark “Bo” Taylor of Scott County, and Terry Whittle of the City of Winchester. Library members were Sandy Treadway as State Archivist and Gregory Crawford as Local Records Program Manager. Carl Childs, Director of Local Records Services served as grants coordinator and moderated the meeting.

-Carl Childs, Local Records Director

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- Why We Fight: History’s Raw Materials Saved, Conserved, and Shared.

The Smith family Bible pages were in pieces in 2009 and in dire need of conservation. The first blog entry I wrote back in 2009 was about the shredded first pages of an old family Bible that were part of a Rockingham County  Chancery Cause. The sense of wonder and excitement I felt when I opened the letter marked “Exhibit A” filled with those fragments and tucked away in the court papers was not an unusual experience. Hardly a week went by for me during my nearly six years here at the Library of Virginia when I didn’t feel that way at least once, twice, or three times.

Today I leave the Library of Virginia and, hopefully, leave our state’s historic records in a little better shape than when I first came through the door. Like the archivists who worked here before me and those who will come after me, we try to save the building blocks of history, organize and preserve them, and make sure that they are accessible not only to visiting scholars but also to the citizens of this state and those who live around this country with roots deep in the soil of the commonwealth’s history.

I once heard a career counselor say that a job is what you do and the things you are passionate about become hobbies. I have been fortunate enough to do for nearly six years what most people could never dream of – having a job that is a passion and a passion that is a job. It has been an honor to work here and I am so sad to leave the Library of… read more »

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