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Tag Archives: Circuit Court Records Preservation Program

- Grants Awarded to Circuit Courts for Records Preservation


Circuit Court Records Preservation program logo

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 26 July 2019 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. Five voting members comprise the board: three circuit court clerks, appointed by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the state archivist and a senior local records archivist. Board members meet once a year to evaluate applications. Clerks of the circuit courts are eligible to apply for funds to conserve, secure, and increase access to circuit court records. In all, 90 localities submitted 94 applications requesting a total of $1,441,194.21.

After careful evaluation and discussion of all applications, the board approved 91 grant projects totaling over $1,200,000. Eighty-nine of the approved applications covered professional conservation treatment for items including deed books, will books, land tax books, marriage licenses, minute books, and plat books, housed in circuit court clerks’ offices, which suffered damage from use, age, pests, water, or previous non-professional repairs. The remaining two grants funded records reformatting and a security system.

The following are a few of the items that received grant funding:

The Library of Virginia’s Government Records Division administers the CCRP. A $1.50 recordation fee on land instruments recorded in the circuit court clerks’ offices funds the program. The CCRP … read more »

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- A Greensville County Fixer Upper


Fowler, T. M. Birds eye view of Emporia, Virginia. Morrisville, Pa, 1907. Map. https://www.loc.gov/item/75696640/.

Greensville County Chancery Cause Pierce R. Farley VS Benjamin D. Tiller, etc., 1886–007 tells the tale of a business deal gone sour. With echoes of the comedy film The Money Pit, which would follow a century later, this attempt at live-in renovations goes predictably badly.

The Cato House was a hotel located in Hicksford, Virginia, on the corner of Brunswick and Halifax Streets. It was an old building, even in 1882. The hotel contained eight rooms and was in bad condition. Stables and a lot of land extending along Brunswick Street, from Halifax Street to the Petersburg Railroad line, went along with the hotel property.

Benjamin D. Tiller, president of the Upshur Guano Company of Norfolk, owned the hotel and hoped to find a renter for it. After lengthy negotiations by letter and in person, Pierce R. Farley agreed to rent the hotel after Tiller showed him plans for the enlargement of the building, which would add twenty-four rooms and a second story. At the contract signing in January 1882, Mr. Tiller promised that he would complete the addition by 1 June 1883. Tiller also promised that the roof would remain on the existing building until the addition was completed.

In February 1882, after Farley moved into the Cato House with his wife and six children, six carpenters began framing the addition. Three bricklayers … read more »

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- Virginia’s Circuit Court Records Preserved: Eighty-seven Grants Awarded

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 24 July 2018 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. Five voting members comprise the board: three circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the state archivist and the deputy of collections and programs. Board members meet once a year to evaluate applications. Clerks of the circuit courts are eligible to apply for funds to conserve, secure, and increase access to circuit court records. In all, 87 localities submitted 89 applications requesting a total of $1,290,790.35.

After careful evaluation and discussion of all applications, the board approved 87 grant projects totaling nearly $920,000. Eighty-four of the approved applications covered professional conservation treatment for items including deed books, will books, order books, surveyor books, minute books, and plat books, housed in circuit court clerks’ offices, which suffered damage from use, age, or previous non-professional repairs. The remaining three grants funded records reformatting and a security system.

The following are a few of the items that received grant funding:

The Library of Virginia’s Government Records Division administers the CCRP. The program is funded through a $1.50 recordation fee on land instruments recorded in the circuit court clerks’ offices. The … read more »

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- Virginia Untold: The Cullins family of Powhatan County


Original courtesy of Library of Congress.

Two years ago, the Library of Virginia launched Virginia Untold: The African American Narrative, a digital collection aimed at helping researchers break through the “roadblock” that has long impeded African American genealogical and historical research. Virginia Untold, along with other digital collections already available at the Library of Virginia such as the Chancery Records Index Virginia Chronicleand the Legislative Petitions Digital Collection, have brought to light the pre-Civil War experiences of African Americans once hidden in bundles of administrative, estate, property, and court records stored in courthouses, state agencies, attics, basements, and libraries. One example is the narrative of an African American family who resided in Powhatan County in the mid-19th century.

In 1833, John Cullins’s last will and testament was recorded in Powhatan County court. One of the terms listed in the will was the emancipation of a family of enslaved people: a mother, Nancy, and her five daughters, Jane, Sally, Ann, Judith, and America. However, their emancipation was not immediate. Cullins’s will stipulated that the family would remain enslaved until the deaths of John’s two daughters, Polly and Henley. Following their deaths a decade later, Nancy and her daughters finally gained their long awaited freed … except for Jane, who died before receiving her emancipation.

Once emancipated, Nancy and her daughters acquired the surname of their … read more »

- Virginia’s CCRP Program Provides Preservation Grants


ccrplogo-2

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 18 January 2017 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. Six members– four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs–comprise the board. Members meet twice a year to evaluate proposals. Clerks of the Circuit Courts apply for funds to conserve, secure, and increase access to circuit court records. A total of eighty applications were submitted from seventy-nine localities with requests totaling $1,746,149. After careful evaluation and discussion of all applications, the board approved seventy-nine grant projects totaling over $250,000 (CCRP Grant Awards 2017A). Seventy-seven of the approved applications covered professional conservation treatment for items including deed books, will books, order books, surveyor books, minute books, birth and death registers, and plat books housed in circuit court clerks’ offices which had been damaged by use, age, or previous non-professional repairs. The remaining two grants were for records reformatting projects and plat cabinets.

The following are a few of the items that received grant funding:

The CCRP is administrated as part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s … read more »

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- Court Records Preservation Pioneers: Martha Woodroof Hiden


Portrait of Martha Hiden, Courtesy of Newport News Public Library.

The naming of the local history and genealogy reading room at Newport News Public Library after Martha Woodroof Hiden is well deserved. Born in Orange County, Virginia, in 1883, Hiden graduated from Randolph-Macon College and went on to graduate school at the University of Chicago and The College of William & Mary. In 1909 she married Philip W. Hiden, who became the first mayor of Newport News, the city where she spent the rest of her life. She ran her husband’s business after his death in 1936, and went on to serve as a member of the board of visitors at William & Mary, an executive at the Virginia Historical Society, and a board member of the Virginia State Library (now the Library of Virginia). An accomplished and scholarly researcher, she authored numerous reviews, articles, and books on Virginia history and genealogy.

With all those accomplishments, however, her work with Virginia city and county court records might be her most important achievement. More than most, she understood the historical significance of the records and their need to be preserved. Among her writing on Virginia history, she published essays on court records, outlining the importance of each of the “classes” or record groups, explaining their use and purpose as few had done before, and laying the groundwork for social historians of the future. In her aptly … read more »

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- Virginia’s CCRP Program Provides Almost $900K In Preservation Grants

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 23 May 2016 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals. This cycle’s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of seventy-nine applications were submitted from seventy localities with requests totaling over one and a half million dollars. After careful evaluation and discussion of all applications, the board approved seventy-three grant projects totaling nearly $900 thousand. Seventy-two of the approved applications were for funding to perform professional conservation treatment on more than 250 volumes housed in circuit court clerks’ offices that had been damaged by use, age, or previous non-professional repairs. The remaining seven grants were for security systems, reformatting projects, and plat cabinet.

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The CCRP is a part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court records. The program awards … read more »

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- Over $900,000 in Grant Funds Awarded to Circuit Court Clerks

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 14 December 2015 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals. This cycle’s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of sixty-nine applications were submitted from sixty-one localities with requests reaching nearly one and a half million dollars. After careful evaluation and discussion of all applications, the board approved sixty-one grant projects totaling over $900 thousand. Sixty of the approved applications were for funding to perform professional conservation treatment, deemed a priority by the board members, on volumes housed in circuit court clerks’ offices that had been damaged by use, age, or previous non-professional repairs. The remaining grants were for security systems, storage cabinets, and reformatting projects.

The CCRP is a part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court … read more »

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- VIRGINIA’S CCRP PROGRAM PROVIDES ALMOST A MILLION DOLLARS FOR PRESERVATION GRANTS

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 11 June 2015 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals. This cycle’s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of sixty-three applications were submitted from fifty-eight localities with requests totaling over one million dollars. After careful evaluation and discussion of all applications, the board approved fifty-eight grant projects totaling over $900 thousand. Fifty-one of the approved applications were for funding to perform professional conservation treatment on more than 250 volumes housed in circuit court clerks’ offices that had been damaged by use, age, or previous non-professional repairs. The remaining seven grants were for security systems and reformatting projects.

The CCRP is a part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court records. The program awards grants to the offices of … read more »

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- Not Black and White, But Different Shades of Gray




With examples dating back to the 1750s, Norfolk County chancery causes offer an interesting set of solutions to some of the myriad problems associated with a growing county, especially in the form of injunctions. These were legal remedies filed by plaintiffs hoping to stop or halt a particular action.  The resulting court order would enjoin and restrain the defendant from committing the action. During this process, the plaintiff filing the injunction was required to post a bond, although monetary relief was not usually the end result. Instead, injunctions helped to preserve the status quo in the community and prevent possible injustice. Failure to comply with an injunction resulted in punishment for contempt of court.

The chancery cause Bernard (Barnard) O’ Neill v. Lewis Warrington, et. al., 1840-007, filed in Norfolk’s Circuit Superior Court of Law and Chancery on 27 June 1838, highlights the sometimes complex issues involved in an injunction. Barnard O’ Neill alleged title to 55 ½ acres of land around the town of Portsmouth.  His bill of complaint states that he received a patent for this land from the Commonwealth of Virginia in 1826.  An adjoining property owner sold 60 acres of his property to the U.S. Government in 1828. According to Richmond C. Holcomb, M.D., writing in 1930, the western boundary between O’Neill’s property and this government property had been … read more »

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