Tag Archives: Conservation

- Lost 19th Century Rockingham Co. Wills Found at LVA

 

Detail of Rockingham County Will Book February 1821-April 1824 (Barcode 1172547), Local Government Records Collection, Library of Virginia.

Individuals today wishing to conduct research using Rockingham County court records may encounter a few stumbling blocks. Due to two major events in the locality’s history, Rockingham County is identified as one of Virginia’s Lost Record localities. The first loss of Rockingham records occurred in 1787 when a courthouse fire destroyed primarily wills and estate records. A second and even more devastating loss came during the Civil War.

In June 1864, with the threat of Union troops advancing into the valley, concerned citizens of the county wanted court records (mostly volumes) removed from the courthouse so that the records could not be destroyed. A judge granted permission for these records to be moved to a safer place east of the Blue Ridge.  A teamster and wagon were hired to remove the records, but the wagon was left on the Port Republic-Forge road after a rim was lost and a tire came off. During this delay, Union troops spied the wagon and partially destroyed the records by setting fire to it.  The mother of a Confederate soldier extinguished the fire by carrying water and smothering the fire with green hay just cut from a nearby field.  She retrieved what was left of the records and took them to her home for safekeeping.  The records remained at her home for quite some time, and because the … read more »

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- History Restored: Free Negro Registers Conserved


Amelia County Free Negro Register, 1855-1865, with original boards. Volume also contains Freedmen's Marriage License Book, 1865-1869 (Barcode number 1138338).

While watching the February 2012 episode of NBC’s Who Do You Think You Are? featuring actor and Petersburg native Blair Underwood investigating his family history, Library of Virginia staff could not help but notice that one of the original volumes displayed on the show was not in great shape.  The Amherst County Register of Free Negroes, 1822-1864, was used on the show to prove that one of Underwood’s ancestors had been a free person prior to the Civil War.  The front and back covers of the volume had become detached from the spine, pages were loose, and overall it did not look like the book could withstand much handling without sustaining further damage to its fragile pages.  This led to a reevaluation of the existing conservation priority for the 30 free Negro registers in the Library’s holdings.  Previously it was thought that since all of the free Negro registers were microfilmed, the original volumes would not be handled by the public any longer, thus conservation money would be better spent on other items.  However, the resurgence of interest in African American genealogy, the sesquicentennial of the Civil War and related issues, and interest in the registers for display in exhibits clearly indicated that a change was necessary.  A conservation inventory was done for all of the volumes and the ones that require treatment will … read more »

- We Are Not Hoarders!

 


Former teacher Hallie T. Owen holding the Virgilina town council minute book.

In the early 1980s, Mary Helen Gravitt went looking for a coffin. Gravitt, then a secretary at Virgilina Elementary School, was looking for a Halloween decoration in an old store building but stumbled upon a piece of Virgilina’s history. So began the strange turn of events that led to the town of Virgilina’s first town council minute book’s arrival at the Library of Virginia where it will be preserved, reformatted, and stored for posterity.

Recognizing the significance of Gravitt’s find, teacher Hallie T. Owen studied the book and published an article in the South  Boston News and Record back in February 1983. Owen wrote in celebration of Virgilina’s 83rd birthday and described the town’s ordinances and regulations which ranged from the prohibition of playing marbles in town streets to allowing bar partitions that separated white and African American customers. Not knowing what to do with the volume but recognizing its importance, Mary Helen Gravitt held onto the book for the next thirty years.

At the chance request of a South Boston history buff, Owen’s 1983 article was reprinted in February of this year and spotted by the mother-in-law of one our archivists. Local Records director Carl Childs followed up on the article and with the help of Hallie Owen was able to track down the whereabouts of the minute book and persuade the town … read more »

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- See Jefferson’s Papers Conserved!

 

The Executive Papers of Governor Thomas Jefferson, 1779-1781, have been named one of Virginia’s top ten endangered artifacts by the Virginia Association of Museums. The letters and manuscripts documenting Jefferson’s service as the second governor of Virginia address the challenges he faced during the Revolutionary War, the drafting of the Articles of Confederation, the negotiation of the boundaries of Virginia and her neighbors, and the dangers of the frontier. The papers are currently undergoing conservation treatments thanks in part to a $110, 000 grant received from Save America’s Treasures.  Watch as the video shows Leslie Courtois, Senior Conservator with Etherington Conservation Services, as she works to restore these valuable records in the Library of Virginia’s conservation labs. Thanks to Paige Neal for her script writing and narrating, to videographer Pierre Courtois, and to Audrey Johnson and Dale Neighbors of Special Collections for providing images. For more information on the collection and grant see the earlier blog post “Grant Allows Jefferson’s Papers to be Preserved.”read more »

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- Spoils of War Return Home to Virginia



On Thursday, October 20, staff from the Library of Virginia’s Local Records Services Branch were in Jersey City, New Jersey, to formally accept one of the Commonwealth’s long-lost treasures – a Stafford County record book taken from Virginia in 1863 by a Union officer serving in a New York regiment. 

 The volume, an order book detailing the daily activities of the court from 1749 to 1755, was transcribed by a Stafford deputy clerk in 1791.  The book was removed from the Stafford courthouse by Captain W. A. Treadwell of the 4th N.Y. Regiment and was long considered to be a casualty of the war.  A note inside the front cover and presumably in Treadwell’s hand states that it was “Taken from Stafford Court House, March 30 1863.”


Stafford County Order Book, 1749-1755, taken from the Stafford courthouse by Capt. W. A. Treadwell in 1862.

 The volume was handed down several times over many years before it was presented to the Hudson County Historical Society. The Society’s collection eventually was transferred to the collection of the Jersey City Free Public Library’s New Jersey Room. Recognizing that the order book did not fit within the New Jersey Room’s collection policy, Jersey City Public Library’s John Beekman contacted the LVA to return the volume to its rightful home in Virginia.  The volume will be conserved at LVA’s in-house conservation lab and scanned and microfilmed to ensure its preservation. Scanned images will be presented to … read more »

- Why We Fight: History’s Raw Materials Saved, Conserved, and Shared.


The Smith family Bible pages were in pieces in 2009 and in dire need of conservation.

The first blog entry I wrote back in 2009 was about the shredded first pages of an old family Bible that were part of a Rockingham County  Chancery Cause. The sense of wonder and excitement I felt when I opened the letter marked “Exhibit A” filled with those fragments and tucked away in the court papers was not an unusual experience. Hardly a week went by for me during my nearly six years here at the Library of Virginia when I didn’t feel that way at least once, twice, or three times.

Today I leave the Library of Virginia and, hopefully, leave our state’s historic records in a little better shape than when I first came through the door. Like the archivists who worked here before me and those who will come after me, we try to save the building blocks of history, organize and preserve them, and make sure that they are accessible not only to visiting scholars but also to the citizens of this state and those who live around this country with roots deep in the soil of the commonwealth’s history.

I once heard a career counselor say that a job is what you do and the things you are passionate about become hobbies. I have been fortunate enough to do for nearly six years what most people could never dream of … read more »

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- Preservation of Jefferson’s Papers in the News

Commission of Thomas Walker signed by Jefferson, 11 May 1779

In case you missed it, the Library of Virginia’s conservation of the gubernatorial papers of Thomas Jefferson was featured in Style Weekly. The letters and manuscripts documenting Jefferson’s service as the second governor of Virginia are being conserved thanks to a $110,000 grant from Save America’s Treasures. For more information on the collection and the grant see an earlier blog post about it here.… read more »

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- See Montgomery County’s Cohabitation Register Conserved!

The staff at Montgomery County’s Circuit Court Clerk’s Office recently rediscovered the county’s cohabitation register, one of the most valuable records used for African American genealogical research. Its official title is The Register of Colored Persons of Montgomery County, Virginia, Cohabiting Together as Husband and Wife on February 27, 1866. Watch as this video tells the story of this register and its preservation at The Library of Virginia. Montgomery County is one of only 19 Virginia localities known to have a surviving cohabitation register. The video script was co-written and narrated by our own Sarah Nerney, Local Records Senior Archivist. Thanks also to Audrey Johnson of Special Collections, Leslie Courtois of Etherington Conservation, and videographer Pierre Courtois for their invaluable contributions to this video production. See a previous blog post about the Smyth County cohabitation register.

-Dale Dulaney, Local Records Archival Assistant… read more »

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- Treasure in the Attic: Accomack County Colonial Era Records

 These two Accomack County deeds, circa 1814, display serious insect damage. The oldest record found in the attic was a deed or land grant from 1686. These are some of the oldest records in the LVA's collection.

In 1996, Samuel Cooper, circuit court clerk of Accomack County, contacted the Library of Virginia about a large amount of county records he found in the attic of the clerk’s office.  He requested assistance from LVA to determine their value, with the possibility of transferring them to LVA.  A team of archivists travelled to Accomack County expecting to examine only a few boxes of old court papers.  After climbing through the narrow opening of the office ceiling, they discovered a treasure trove of court records dating from the late 1600s to the early 1700s.  Unfortunately, due to the poor environmental and storage conditions the records were in extremely fragile condition. Approximately 50 cubic feet of county records were transferred to the Library of Virginia where they were stabilized.

During the course of several years we examined these records to determine what they were and whether they could be recovered through conservation.  The examination revealed that the records were primarily wills, deeds, fiduciary records, judgments, and chancery suits dated from the colonial era of Accomack County.  Regrettably, the vast majority of these records are unsalvageable.  Victims of heat, humidity, and insects, they can never be recovered. (images above)  Fortunately we were able to identify a few gems that could be restored.  They include tobacco plant censuses, 1728-1729, tithable lists, 1738-1769, and oaths of allegianceread more »

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- Grant Allows Jefferson’s Papers To Be Preserved

Thomas Jefferson was featured on this 1904 commemorative postage stamp.

The Library of Virginia recently received a highly competitive Save America’s Treasures grant in the amount of $110,000 for the conservation of the gubernatorial papers of Thomas Jefferson.

The correspondence, letters, and documents pertaining to Thomas Jefferson’s service as the second governor of Virginia bring to life the daily challenges faced by him and other leaders during the Revolutionary War, while drafting the Articles of Confederation, and when addressing frontier relations. The list of Jefferson’s correspondents in the collection reads like a who’s who of American history and includes John Jay, James Madison, Baron Frederick von Steuben, John Paul Jones, George Rogers Clark, among other notables. The collection consists of 1,992 manuscript pages, and three letterbooks. This Save America’s Treasures grant will facilitate the preservation and digitization of the entire collection, ensuring public access to these valuable materials.

 This will be the second time these particular documents will go through a preservation process. In the 1930s, The Library of Virginia (then the Virginia State Library) partnered with William J. Barrow, a pioneer in conservation practices. Barrow and his Richmond-based company began work on colonial- and revolutionary-era records held by the archives utilizing his new laminating technique. This new method, which used cellulose acetate film, was widely accepted as a stable and effective means of preserving documents. Within a few decades, however, archivists and librarians … read more »

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