Tag Archives: Digital Projects

- Sometimes You DO Find a Needle in a Haystack: The Augusta Co. Cohabitation Register


Augusta County courthouse, ca. 1910.

Cohabitation registers are among the most important genealogical resources for African-Americans attempting to connect their family lines back through the murky past to their enslaved ancestors.  The registers date from 1866 and provide a snapshot in time for the individuals recorded therein and provide a wealth of information that may otherwise be impossible, or at least very difficult, to uncover.  Historians are also interested in the registers because of what the registers might say about a particular community of people at a time when great changes had come about as a result of the Civil War and the end of slavery.  Locating the complete Augusta County Cohabitation Register took persistence, determination and luck.  The concerted effort of the circuit court clerk’s office and the Library of Virginia’s Local Records staff working together solved this nearly 150 year old mystery.

In 2007 Augusta County Circuit Court Clerk John Davis informed LVA staff that four cohabitation sheets had been discovered in his office . Officially titled the Register of Colored Persons of Augusta County, Virginia, Cohabiting Together as Husband and Wife on February 27th, 1866, a cohabitation register was the legal vehicle by which former slaves legitimized both their marriages and their children. The information about an individual person contained in the cohabitation register is literally priceless as it is often the first time … read more »

- Education Is A Virtue: Patrick County Chancery Causes

A lack of education and a trusting heart caused many minorities to lose their property in the early 20th century. A perfect example is the case of Ruth Brim, George Brim, Anderson Carter, and Lucy Carter versus William Epperson in Patrick County, Virginia.

The complainants (the Brims and Carters) were described as “uneducated colored people” who lacked understanding and placed too much faith in the defendant, a white man named William Epperson.  The complainants borrowed $600 from the defendant. To secure the loan, the complainants wanted to use their home and tract of property as collateral, essentially promising to hand the defendant their $1,500 homestead in the event that the $600 was not repaid.

This sort of loan arrangement was not unusual. From the defendant’s standpoint, an agreement with the potential of gaining property worth more than twice the loan amount was very promising. For this reason, Epperson agreed to meet with the Brims and Carters to finalize the agreement. Unfortunately, at the meeting, everything took a turn for the worse.

Epperson apparently had a change of heart and decided to view the agreement as an opportunity to take advantage of the complainants. Rather than move forward as planned, he proposed that the complainants temporarily transfer ownership of the property before the $600 loan was given, referring to the new arrangement as “the proper … read more »

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- Spotsylvania County Chancery Causes Online


Spotsylvania County seal

The Library of Virginia is pleased to announce that digital images for Spotsylvania County (Va.) Chancery Causes, 1812-1913, are now available online through the Chancery Records Index on LVA’s Virginia Memory website. Chancery cases are useful when researching local history, genealogical information, and land or estate divisions. They are a valuable source of local, state, social, and legal history and serve as a primary source for understanding a locality’s history.

Following are a few suits of interest found in the Spotsylvania County chancery collection. Fortune Coleman etc., vs Gdn. of Henry Coleman etc., 1900-016 is a dispute over land and mineral rights of a “colored” family.  In the Petition of Thomas M. Henry, 1906-047, this is a request to access land for development of a multi-county transit system.  Mary Ella Gray vs. James Oliver B. Gray, 1913-006, is a divorce case with an illustrative biblical certificate used as a legal as proof of marriage.

The processing and scanning of the Spotsylvania County chancery causes were made possible through the innovative Circuit Court Records Preservation Program (CCRP), a cooperative program between the Library of Virginia and the Virginia Court Clerks Association (VCCA), which seeks to preserve the historic records found in Virginia’s circuit courts.

–Joanne Porter, Local Records Archivist… read more »

- Henry County Cohabitation Register Update


Marriage ceremony of black soldier and a freedwoman at Vicksburg, Mississippi. Harper's Weekly, June 30, 1866.

The conservation of the original pages of the Henry County Cohabitation Register has recently been completed.  Previously, only a poorly and confusingly microfilmed version of this register was available for researchers and was the only option to be digitized for inclusion in the cohabitation register digitization project via Virginia Memory.  Thanks to the diligent efforts of Vickie Stone Helmstutler, the Henry County Circuit Court clerk, the original register pages were located in the courthouse and sent to the Library for conservation.  The conserved pages of the register were digitized and the digitized microfilm images have been replaced with images of the conserved original document.  We hope that researchers find these images a great improvement over the others, which were dark and difficult to read.

A comparison of pictures taken before and after conservation reveals the improvements made to the damaged original document.  Library of Virginia conservator Leslie Courtois dry cleaned the paper surfaces, humidified and flattened creases and crumpled edges, then repaired tears and losses with Japanese tissue and deacidified the document.

To get a better idea of what these conservation processes look like, please view the YouTube video made about conservation undertaken in 2011 on the cohabitation register from Montgomery County.  The Henry County Cohabitation Register is now in a stable and preserved state which will allow this very valuable record to exist for … read more »

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- Digital Images of All Legislative Petitions Now Available on Virginia Memory

The Library of Virginia is pleased to announce that the final batch of digital images of legislative petitions to the Virginia General Assembly, 1776-1865, is now available on Virginia Memory, the Library of Virginia’s digital collections website. The list of localities added includes present-day West Virginia and Kentucky counties and numerous localities classified as Lost Records Localities.  With this addition, the number of legislative petitions available online number over 24,000.

Legislative petitions are one the few primary source documents that provide valuable insight concerning the plight of Native Americans during the late 18th and early 19th centuries. In reading them, one will discover the depth of poverty and disease Native Americans experienced in Virginia.  An example can be found in a petition filed in October 1786 by Simon and John Turner of Southampton County asking the General Assembly for an act appointing trustees to join them in the conveyance of land owned by the Nansemond Indian tribe located on the north side of the Nottoway River. They introduced themselves as the “only surviving men of the Nansemond Indians.” Proceeds from the sale would be used to bring relief from “bodily infirmities” and oppressive poverty for the last of the Nansemond tribe, the two petitioners and three women, who currently resided with their friend and neighbors in the Nottoway tribe. The … read more »

- Dwight D. Sunderlin, 1944-2014

 


Dwight D. Sunderlin, 1944-2014

Our valued colleague in the Imaging Services Section, Dwight Sunderlin, passed away on February 8 after a brief illness. He will be laid to rest this spring in his beloved hometown of Winchester, Virginia. During his lifetime, Dwight wore many hats as both a soldier and a civilian. He proudly served his country in the National Guard.  Here at the Library of Virginia, Dwight was a methodical, trustworthy coworker who was willing to assist in any type of situation–from changing windshield wiper blades to implementing the operational procedures for a new software program.

Dwight was an avid hunter throughout his life. As a civilian, he always scheduled his annual vacation in November to go deer hunting. The yearly trip had a three-fold purpose. First, hunting allowed him to apply some of the training that he received in the military. Secondly, it allowed him to practice his marksmanship using weapons from his extensive firearms collection. Hunting was a contest between him and the deer; however, the deer usually won. If he was successful, Dwight acted like a little kid and bragged about his prize!  He even took a picture of the trophy buck that he’d bagged and displayed it proudly on his desk. Finally, and most importantly, was the bonding time spent between Dwight and his brother, with few interruptions from the outside world.

Like … read more »

- King William Co. Chancery Now Online!


Letterhead for the Terminal Hotel, West Point, Virginia. King William County (Va.) Chancery Cause Anderson Bourgeoise, etc. vs. Daniel L. Risley, 1904-026, Local Government Records Collection, Library of Virginia.

The Library of Virginia is pleased to announce that digital images for the King William County (Va.) Chancery Causes, 1868-1913, are now available online through the Chancery Records Index on the LVA’s Virginia Memory site. Because they rely so heavily on the testimony of witnesses, chancery causes contain a wealth of historical and genealogical information and are especially useful when researching local, state, social, or legal history. Chancery causes often contain correspondence, property lists (including slaves), lists of heirs, and vital statistics that are especially helpful in documenting the African American experience, family history, women’s history, and Southern business and labor history. Following are a few suits of interest found in the collection.

The King William chancery causes contain several suits which illustrate the experiences of Native Americans in the Tidewater region. The Mattaponi Tribe is represented in Chancery Cause 1895-002, George F. Custalow vs. James S. Robinson, Trustee. In the case, two members of the Mattaponi Tribe, Custalow and Austin Key, dispute ownership over a piece of land.  In Chancery Cause Walter Miles vs. Alice Miles, 1907-006, two members of the Pamunkey Tribe, living in Indian Town, head to the King William County court to seek a divorce. Walter Miles claimed that on 15 November 1904 he was called before the chiefs of the tribe to face a charge … read more »

- Henry Co. Cohabitation Register and African-American Naming Practices


This visual representation of the names of the mothers found in the Henry Cohabitation Register illustrate the frequency of use by the size of the name.(Word images created using wordle.net)

The Library of Virginia has completed the digitization and transcription of the last of the cohabitation registers in its possession, the Henry County Cohabitation Register, 1866. Others have already been transcribed and are available in the cohabitation register digitization project via Virginia Memory. For African-American genealogical researchers, the names contained herein provide priceless clues to retracing their ancestors. Cohabitation registers imparted legal legitimacy to African-American marriages and children. This was also the first time many of these individuals would appear in public record under their own names.

Naming under the practice of slavery was fraught with power dynamics. The enslavers often gave names to the enslaved. The amount of input the family of the child would have in his or her name varied, but journals of slave-holders indicate they specifically assigned names to slave children on a regular basis.[1] Newly enslaved Africans were often issued a new name by their captors, causing their identities to become yet another site of colonization. Naming was a powerful tool for enforcing cultural assimilation and denigrating African cultural identity.[2]

When viewed simply as data, the set of names used for slaves seems to have been larger and more varied than the set of names used for free people. Slave names tended to fit within five categories: diminutive versions of English names (Jim, Bess), place names … read more »

- Early Warwick Co. Records Added to Lost Records Digital Collection


Picture frame once containing a writ taken from the Warwick County courthouse by Union soldier George H. Sterling. The writ is believed to have been Simson vs. Hubbard, 1725. Inscribed on the frame back: This Writ was taken from Warwick Court House, Warwick Co. Virginia by Geo. H. Sterling.

Warwick County records that date from 1650 to 1840 have recently been added to the Lost Records Localities Digital Collection available on Virginia Memory. The types of records found in this addition include wills, deeds, court suits, estate records, jail reports, a docket book, a complete order book, and pages torn from order books. Many of these documents were removed from the Warwick County courthouse during the Civil War by Union soldiers as spoils of war. Over the course of the last century, they made their way back to Virginia.

A page from a 17th century order book, removed by John Hart of the 29th Massachusetts Regiment in 1862, ended up in the hands of LaRoy Sunderland of Boston, Massachusetts, who donated it to the New England Historic Genealogical Society. The society discovered the torn order book page while in the process of moving to a new location in 1964 and returned it to Virginia. Other documents were returned to Virginia after being discovered amongst family papers. E. Russell Jones of Pennsylvania and Charles Fitchorn of Missouri both discovered Warwick County records taken during the Civil War among the belongings of their deceased relatives. In 1914, James P. Williams returned Warwick County records he received from a friend named Edward G. Wood whose grandfather was a collector of relics. In a letter … read more »

- We Raise Our Glasses to Carl Childs


Montgomery County Circuit Court Clerk Erica Williams, Local Records Services director Carl Childs, Senior Local Records Archivist Sarah Nerney, and Local Records Program Manager Greg Crawford, Montgomery County Courthouse, 22 July 2013.

The editors of Out of the Box would like to give a belated good-bye to Carl Childs, the Library of Virginia’s former Local Records Services director.  Last month, Carl started his new job as Director of Archives and Records for the Colonial Williamsburg Foundation.  When former local records archivist Dale Dulaney first proposed our little blog five years ago, Carl’s support, encouragement, and leadership helped Dale’s idea become a reality.  The result:  the Out of the Box blog may be the most successful outreach tool used by the Library of Virginia.  For the fiscal year ending 30 June 2013, Out of the Box had 435,859 page views, 221,667 visitors, and 369,123 visits.

Out of the Box is one of many innovative projects that Carl has been a part of at the Library.  In a 20-year career at the agency, Carl moved into increasingly responsible positions, from his first job as a front desk attendant, to state records archivist and then local records archivist and, beginning in 2005, Local Records Services director.  Carl brought enthusiasm and a willingness to try new things to every position.  Accordingly, in his tenure overseeing the Circuit Court Records Preservation (CCRP) grants program, Carl helped strengthen the application and oversight process, resulting in a more efficient and beneficial program to care for historic records in Virginia’s circuit courts.  Similarly, … read more »