Tag Archives: local government records

- CCRP Grants Review Board Awards Funding


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The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 24 August 2017 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. Six members– four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs–comprise the board. Members meet once a year to evaluate proposals. Clerks of the Circuit Courts apply for funds to conserve, secure, and increase access to circuit court records. A total of eighty applications were submitted from seventy-nine localities with requests totaling $1,090,554.15. After careful evaluation and discussion of all applications, the board approved seventy-nine grant projects totaling nearly $850,000 (CCRP Grant Awards FY2018). Seventy-seven of the approved applications covered professional conservation treatment for items including deed books, will books, order books, surveyor books, minute books, and plat books housed in circuit court clerks’ offices which had been damaged by use, age, or previous non-professional repairs. The remaining two grants were for storage projects.

The following are a few of the items that received grant funding:

The CCRP is administrated as part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s land instrument recordation fee, the CCRP provides resources … read more »

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- Virginia’s CCRP Program Provides Preservation Grants


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The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 18 January 2017 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. Six members– four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs–comprise the board. Members meet twice a year to evaluate proposals. Clerks of the Circuit Courts apply for funds to conserve, secure, and increase access to circuit court records. A total of eighty applications were submitted from seventy-nine localities with requests totaling $1,746,149. After careful evaluation and discussion of all applications, the board approved seventy-nine grant projects totaling over $250,000 (CCRP Grant Awards 2017A). Seventy-seven of the approved applications covered professional conservation treatment for items including deed books, will books, order books, surveyor books, minute books, birth and death registers, and plat books housed in circuit court clerks’ offices which had been damaged by use, age, or previous non-professional repairs. The remaining two grants were for records reformatting projects and plat cabinets.

The following are a few of the items that received grant funding:

The CCRP is administrated as part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s … read more »

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- Virginia Untold: Petitions to Remain


Eastman Johnson,

As told in an earlier blog, James Dunlop of Petersburg emancipated his slave, John Brown, in April 1822 through a deed of manumission. One would imagine that Brown must revel in his freedom following a lifetime of bondage. However, his joy over being emancipated was surely tempered by the fact that his wife and children remained slaves. Worse, Virginia law required that slaves emancipated after May 1806 leave the Commonwealth within twelve months. One year after receiving his freedom, Brown would be forced to leave his family and reside in a free state where he knew no one.

Prior to emancipating Brown, Dunlop filed a petition with the General Assembly in December 1821 to permit Brown to remain in the Commonwealth following his emancipation. Dunlop asked the General Assembly “to suffer this faithful slave to spend the remainder of his days, in the enjoyment of freedom, and in the bosom of his family.” Dunlop had nearly one hundred white citizens of Petersburg sign the petition. They acknowledged Brown as worthy of emancipation and deserving of the opportunity to remain in Virginia. The committee in the General Assembly found the petition “reasonable,” drew up and reported a bill, however, the full legislature never acted on the bill.

Brown then had to apply to the local court for permission to remain in Petersburg. Before applying, Brown … read more »

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- Court Records Preservation Pioneers: Martha Woodroof Hiden


Portrait of Martha Hiden, Courtesy of Newport News Public Library.

The naming of the local history and genealogy reading room at Newport News Public Library after Martha Woodroof Hiden is well deserved. Born in Orange County, Virginia, in 1883, Hiden graduated from Randolph-Macon College and went on to graduate school at the University of Chicago and The College of William & Mary. In 1909 she married Philip W. Hiden, who became the first mayor of Newport News, the city where she spent the rest of her life. She ran her husband’s business after his death in 1936, and went on to serve as a member of the board of visitors at William & Mary, an executive at the Virginia Historical Society, and a board member of the Virginia State Library (now the Library of Virginia). An accomplished and scholarly researcher, she authored numerous reviews, articles, and books on Virginia history and genealogy.

With all those accomplishments, however, her work with Virginia city and county court records might be her most important achievement. More than most, she understood the historical significance of the records and their need to be preserved. Among her writing on Virginia history, she published essays on court records, outlining the importance of each of the “classes” or record groups, explaining their use and purpose as few had done before, and laying the groundwork for social historians of the future. In her aptly … read more »

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- Virginia’s CCRP Program Provides Almost $900K In Preservation Grants

The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 23 May 2016 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals. This cycle’s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of seventy-nine applications were submitted from seventy localities with requests totaling over one and a half million dollars. After careful evaluation and discussion of all applications, the board approved seventy-three grant projects totaling nearly $900 thousand. Seventy-two of the approved applications were for funding to perform professional conservation treatment on more than 250 volumes housed in circuit court clerks’ offices that had been damaged by use, age, or previous non-professional repairs. The remaining seven grants were for security systems, reformatting projects, and plat cabinet.

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The CCRP is a part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court records. The program awards … read more »

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