The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 18 January 2017 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. Six members– four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs–comprise the board. Members meet twice a year to evaluate proposals. Clerks of the Circuit Courts apply for funds to conserve, secure, and increase access to circuit court records. A total of eighty applications were submitted from seventy-nine localities with requests totaling $1,746,149. After careful evaluation and discussion of all applications, the board approved seventy-nine grant projects totaling over $250,000 (CCRP Grant Awards 2017A). Seventy-seven of the approved applications covered professional conservation treatment for items including deed books, will books, order books, surveyor books, minute books, birth and death registers, and plat books housed in circuit court clerks’ offices which had been damaged by use, age, or previous non-professional repairs. The remaining two grants were for records reformatting projects and plat cabinets.
The following are a few of the items that received grant funding:
The CCRP is administrated as part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s … read more »
The naming of the local history and genealogy reading room at Newport News Public Library after Martha Woodroof Hiden is well deserved. Born in Orange County, Virginia, in 1883, Hiden graduated from Randolph-Macon College and went on to graduate school at the University of Chicago and The College of William & Mary. In 1909 she married Philip W. Hiden, who became the first mayor of Newport News, the city where she spent the rest of her life. She ran her husband’s business after his death in 1936, and went on to serve as a member of the board of visitors at William & Mary, an executive at the Virginia Historical Society, and a board member of the Virginia State Library (now the Library of Virginia). An accomplished and scholarly researcher, she authored numerous reviews, articles, and books on Virginia history and genealogy.
With all those accomplishments, however, her work with Virginia city and county court records might be her most important achievement. More than most, she understood the historical significance of the records and their need to be preserved. Among her writing on Virginia history, she published essays on court records, outlining the importance of each of the “classes” or record groups, explaining their use and purpose as few had done before, and laying the groundwork for social historians of the future. In her aptly … read more »
The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 23 May 2016 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals. This cycle’s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of seventy-nine applications were submitted from seventy localities with requests totaling over one and a half million dollars. After careful evaluation and discussion of all applications, the board approved seventy-three grant projects totaling nearly $900 thousand. Seventy-two of the approved applications were for funding to perform professional conservation treatment on more than 250 volumes housed in circuit court clerks’ offices that had been damaged by use, age, or previous non-professional repairs. The remaining seven grants were for security systems, reformatting projects, and plat cabinet.
The CCRP is a part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court records. The program awards … read more »
The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 14 December 2015 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals. This cycle’s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of sixty-nine applications were submitted from sixty-one localities with requests reaching nearly one and a half million dollars. After careful evaluation and discussion of all applications, the board approved sixty-one grant projects totaling over $900 thousand. Sixty of the approved applications were for funding to perform professional conservation treatment, deemed a priority by the board members, on volumes housed in circuit court clerks’ offices that had been damaged by use, age, or previous non-professional repairs. The remaining grants were for security systems, storage cabinets, and reformatting projects.
The CCRP is a part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court … read more »
The Library of Virginia’s Local Records Services branch, in partnership with the Montgomery County Circuit Court Clerk, was recently awarded a 2-year grant from the National Historical Publications and Records Commission (NHPRC) to support the processing of the Montgomery County Circuit Court Records Collection, 1777-1912. The grant provides for the processing and indexing of the Montgomery County Chancery Causes with an eye toward future digitization as well as the creation of electronic finding aids for the remaining loose historical court records found in the clerk’s office in Christiansburg. The project will utilize a new strategy for the LVA in that all work will be completed by professional archivists in the clerk’s office rather than at the Archives in Richmond.
The NHPRC recognized the national significance of the Montgomery County court records as the county was ideally situated on routes west to experience the travel and migration of people seeking opportunity, land, and adventure in the West. These court records also illuminate the lives of numerous under-documented populations and have national significance for researchers interested in the African American experience, women’s history, westward migration, and southern labor and business history in the antebellum and post-Civil War periods.
In their current state, the Montgomery County chancery records are only known and utilized by a select few historians and humanities researchers. When completed the Montgomery County Chancery Causes … read more »
Individuals today wishing to conduct research using Rockingham County court records may encounter a few stumbling blocks. Due to two major events in the locality’s history, Rockingham County is identified as one of Virginia’s Lost Record localities. The first loss of Rockingham records occurred in 1787 when a courthouse fire destroyed primarily wills and estate records. A second and even more devastating loss came during the Civil War.
In June 1864, with the threat of Union troops advancing into the valley, concerned citizens of the county wanted court records (mostly volumes) removed from the courthouse so that the records could not be destroyed. A judge granted permission for these records to be moved to a safer place east of the Blue Ridge. A teamster and wagon were hired to remove the records, but the wagon was left on the Port Republic-Forge road after a rim was lost and a tire came off. During this delay, Union troops spied the wagon and partially destroyed the records by setting fire to it. The mother of a Confederate soldier extinguished the fire by carrying water and smothering the fire with green hay just cut from a nearby field. She retrieved what was left of the records and took them to her home for safekeeping. The records remained at her home for quite some time, and because … read more »
While watching the February 2012 episode of NBC’s Who Do You Think You Are?featuring actor and Petersburg native Blair Underwood investigating his family history, Library of Virginia staff could not help but notice that one of the original volumes displayed on the show was not in great shape. The Amherst County Register of Free Negroes, 1822-1864, was used on the show to prove that one of Underwood’s ancestors had been a free person prior to the Civil War. The front and back covers of the volume had become detached from the spine, pages were loose, and overall it did not look like the book could withstand much handling without sustaining further damage to its fragile pages. This led to a reevaluation of the existing conservation priority for the 30 free Negro registers in the Library’s holdings. Previously it was thought that since all of the free Negro registers were microfilmed, the original volumes would not be handled by the public any longer, thus conservation money would be better spent on other items. However, the resurgence of interest in African American genealogy, the sesquicentennial of the Civil War and related issues, and interest in the registers for display in exhibits clearly indicated that a change was necessary. A conservation inventory was done for all of the volumes and the ones that require treatment will … read more »
The Virginia Circuit Court Records Preservation Program (CCRP) is celebrating its 20th anniversary this year. Part of the Library of Virginia’s Local Records Services branch, the program was created in 1992 to address the preservation needs of some of the most important records in the state – the records of Virginia’s 120 circuit courts. The CCRP continues to not only preserve, digitize, and microfilm historic records from around the commonwealth but also to reach out to circuit court clerks in each locality, offering them consultative services and financial assistance through its grant program. Since its creation twenty years ago, the program has awarded over 1100 grants, totaling nearly $16 million, to Virginia circuit court clerks to help address the preservation needs of records stored in their localities.
Twenty years later, access to Virginia’s historic court records has never been wider with more than 7 million digital chancery court images from fifty-seven counties and cities now available online through the Chancery Records Index (CRI), created to increase access to Virginia’s historic equity cases. In celebration of this important milestone, we’ve created this video celebrating the twenty year history of this innovative program that has helped ensure the preservation and accessibility of records that are a treasure trove of state and local history.
In the early 1980s, Mary Helen Gravitt went looking for a coffin. Gravitt, then a secretary at Virgilina Elementary School, was looking for a Halloween decoration in an old store building but stumbled upon a piece of Virgilina’s history. So began the strange turn of events that led to the town of Virgilina’s first town council minute book’s arrival at the Library of Virginia where it will be preserved, reformatted, and stored for posterity.
Recognizing the significance of Gravitt’s find, teacher Hallie T. Owen studied the book and published an article in the South Boston News and Record back in February 1983. Owen wrote in celebration of Virgilina’s 83rd birthday and described the town’s ordinances and regulations which ranged from the prohibition of playing marbles in town streets to allowing bar partitions that separated white and African American customers. Not knowing what to do with the volume but recognizing its importance, Mary Helen Gravitt held onto the book for the next thirty years.
At the chance request of a South Boston history buff, Owen’s 1983 article was reprinted in February of this year and spotted by the mother-in-law of one our archivists. Local Records director Carl Childs followed up on the article and with the help of Hallie Owen was able to track down the whereabouts of the minute book and persuade the … read more »
The Executive Papers of Governor Thomas Jefferson, 1779-1781, have been named one of Virginia’s top ten endangered artifacts by the Virginia Association of Museums. The letters and manuscripts documenting Jefferson’s service as the second governor of Virginia address the challenges he faced during the Revolutionary War, the drafting of the Articles of Confederation, the negotiation of the boundaries of Virginia and her neighbors, and the dangers of the frontier. The papers are currently undergoing conservation treatments thanks in part to a $110, 000 grant received from Save America’s Treasures. Watch as the video shows Leslie Courtois, Senior Conservator with Etherington Conservation Services, as she works to restore these valuable records in the Library of Virginia’s conservation labs. Thanks to Paige Neal for her script writing and narrating, to videographer Pierre Courtois, and to Audrey Johnson and Dale Neighbors of Special Collections for providing images. For more information on the collection and grant see the earlier blog post “Grant Allows Jefferson’s Papers to be Preserved.”… read more »