Tag Archives: state records

- Remembering Craig Moore, 1971-2013



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Craig Moore, State Records Appraisal Archivist, died on August 13 after a lengthy battle with cancer.  While long time readers of Out of the Box will know Craig from his many posts, he was anonymous to most researchers conducting archival research at the Library of Virginia.  For most of Craig’s 15 years at the Library, he worked behind the scenes in the State Records section making some of the Library’s most significant collections accessible.  His work will contribute greatly to understanding the state’s history for generations.

I met Craig in 1998 when he joined the Library’s Archives Reference staff.  A year later we both started new positions in the State Records section and became “office mates.”  Craig and I shared an office which was unusual in our (then) new building.  Sharing a workspace can be a minefield of personality quirks.  For us, it worked and we became good friends.  We had similar interests (baseball, football, South Park, listening to Howard Stern, fantasy football, the music of Genesis, etc.), the same sense of humor (potty jokes made us giggle like school girls), and a love of history and our work as archivists.   We laughed at the names he would see in the records such as:  Bittle C. Keister, Reekes & Goode, Attorneys at Law, Garland P. Peed, M.I. Snoody, and many others that are … read more »

- “How Dry I Am!” – The Virginia Prohibition Commission Records

Editor’s Note: This post originally appeared in The Delimiter,  the Library’s in-house on-line newsletter.  It has been shortened and edited slightly.


Black-and-white photograph of policeman standing alongside wrecked car and cases of moonshine liquor. Courtesy of the Prints and Photographs Division, Library of Congress, Washington, D. C.  Courtesy of  Wikimedia Commons.

This week Out of the Box would like to spotlight the records of the Virginia Prohibition Commission, 1916-1934 (Accession 42740).  The collection contains 203 boxes of paper and two volumes spanning nearly 20 years.  The records provide valuable insight into enforcement of Prohibition laws in Virginia, as well as a glimpse into significant societal changes occurring at that time.  Yet, this valuable resource was nearly lost to generations of researchers. In 1938, a bill was submitted to the House of Delegates seeking to destroy the records; however, the editors of the Richmond Times-Dispatch and citizens of the community strongly protested that these records should be preserved. A bill was eventually passed transferring custody of the records of the Prohibition Commission to the State Librarian “to preserve such of the records and papers as he may be of the opinion should be preserved for historical or other interest.”   The Library of Virginia processed this collection in 2010.

The Virginia Prohibition Commission was created in 1916 by an act of the General Assembly to enforce the Virginia Prohibition Act, which went into effect on 1 November 1916.  This law did not restrict individuals’ ability to manufacture alcoholic beverages, or “ardent spirits,” for their own … read more »

- Legislative Petition Digital Project Up and Running


Virginia General Assembly, Legislative petitions of the General Assembly, Petition of E.P. Pitts, Accomack County, 13 March 1862. State government records collection, The Library of Virginia (page one of four)

Public improvements, military claims, divorce, manumission of slaves, division of counties, incorporation of towns, religious freedom, and taxation are just some of the concerns expressed in the Library of Virginia’s collection of Legislative Petitions to the Virginia General Assembly, 1776 to 1865.  In late 2012, the Library partnered with Backstage Library Works in Bethlehem, Pennsylvania, to digitize the collection straight from the microfilm which was created in-house in 2002.  Work has now begun to take the 150,000  digital images, unite them with the database entries constructed on the Library’s searchable website (Legislative Petition Online Database), and make them accessible through Digitool – the Library’s digital asset management system.  Thus far, the counties from Accomack through Amelia and Appomattox through Barbour are available (Legislative Petitions on Digitool). Besides the images, these entries in Digitool provide the same information previously available on the Legislative Petition Online Database including the petitioner, date, description, and subjects.  The petitions often contain hundreds of signatures and are a useful tool in genealogical research. Frequently, the petitions contain supplementary support documents useful in research including maps, wills, naturalizations, deeds, resolutions, affidavits, judgments, and other items.

There are many noteworthy and valuable documents among the over 1,000 petitions currently digitized.  Accomack County alone includes several appeals of freed slaves for permission to remain in the state following their emancipation as required … read more »

- “You Say It’s Your Birthday:” Virginia’s Executive Mansion Turns 200


Governor's Mansion.

On 16 March 2013, Virginia’s Executive Mansion celebrated its 200th anniversary with a birthday party at the Library of Virginia.  The highlight of the event was a public screening of a new Mansion documentary, First House, produced by Blue Ridge PBS in partnership with Appeal Productions. The Library of Virginia and Citizens’ Advisory Council for Interpreting and Furnishing the Executive Mansion also published a commemorative book, First House: Two Centuries with Virginia’s First Families, written by Mary Miley Theobald. Out of the Box decided to jump on the bandwagon with a post highlighting some of the archival records about the Executive Mansion at the Library.


Plat showing Governor's House, kitchens, ravine, gardens and private property to be purchased.  Virginia General Assembly, House of Delegates, Speaker, Executive communications, Report, valuation, and plat, 1813 February 17. Accession 36912, State government records collection, The Library of Virginia.

The history of the Executive Mansion (also called Governor’s House or Governor’s Mansion) is well represented in the Library’s archival collections.  The Auditor of Public Accounts, Capital Square Data Records, 1779-1971, document the construction, furnishing, and repair of the 1813 Executive Mansion and the various buildings used by the governor prior to the Mansion’s construction.  The Drawing and Plans Collection includes a photographic copy of a page from Alexander Parris’ sketchbook depicting the floor plan for the Virginia Governor’s Mansion.  Parris designed the mansion in 1811-1812.  An Executive Communication to the Speaker of the House of Delegates, dated 17 February 1813, includes photocopy of a report from David Bullock, William McKim, and Robert Greenhow, … read more »

- From Russia with Love: How a portrait of a Russian Ambassador came to be hanging in the Virginia State Capitol


Faux portrait of Captain John Smith as it appeared while hanging in the Virginia Captiol.  Note the plaque at the bottom of the frame.  Image courtesy of Special Collections, Library of Virginia.

In 1923 the Virginia General Assembly accepted a gift which would lead to an international investigation and administrative embarrassment 15 years later.  The gift was a 300-year-old portrait of none other than “first Captain and practical founder of the State of Virginia” Captain John Smith.  Or was it? The painting depicts a bearded man wearing a fur-trimmed hat and elaborately embroidered coat, flanked above by putti (chubby male children) holding pelts and below by snarling lions.  The portrait was presented to the General Assembly by 15 prominent Virginians including John Stewart Bryan, Fairfax Harrison, and Eppa Hunton Jr.

The portrait was purchased for $1,000 in 1923 through the London-based firm of B.F. Stevens and Brown, “experts in Americana.” The painting subsequently hung in the Governor’s Office, where it remained until the U.S. Ambassador to Argentina, Alexander W. Weddell, studied the painting while editing the book A Memorial Volume of Virginia Historical Portraiture, 1585-1830.  Weddell believed the portrait to be that of “the half-mad son of Lady Mary Wortley Montague, who was known to have walked about London in Oriental garb.” Weddell discussed the portrait with the director of the National Portrait Gallery in London, H. M. Hake, who found the original engraving which the Commonwealth’s portrait was modeled after–and it is of little surprise that it was not of John Smith.… read more »

- Mug Shot Monday: Elmer Raines, No. 8824


Photograph of Elmer Raines, #8824, Records of the Virginia Penitentiary, Series II. Prisoner Records, Subseries B. Photographs and Negatives, Box 694, Accession 41558, State Records Collection, Library of Virginia.

Welcome to Mug Shot MondayArchives Month Edition.  This is the latest entry in a series of posts highlighting early parole information in the records of the Virginia Penitentiary.  Elmer Raines, the subject of this week’s post, was paroled in July 1911.  His freedom was shortlived.  Raines was back in the Penitentiary by November 1911 under a new name, Charles H. Kimball, one of many aliases “Raines” used.

Thirty-five-year-old Pennsylvania native Elmer Raines arrived at the Virginia Penitentiary on 14 July 1909.  Raines was convicted of forgery in the Roanoke Corporation Court and sentenced to four years in prison.  At the time of his incarceration, Raines had two known aliases:  Henry Fairfax and Frank Fairfax.  Penitentiary officials also learned of a new one:  William H. Reynolds.  On 2 February 1911, Penitentiary Superintendent J.B. Wood received a letter from a Mrs. William H. Reynolds of Macon, Georgia, inquiring if her husband, Elmer Raines, would be paroled in July.  “I have tried to be patient,” Mrs. Reynolds wrote, “and sometimes think I can not get along alone and make a living[,] however I have been very successful so far.”  By June 1911, Mrs. Reynolds’ fortunes had changed.  “[K]indly do all you can to get [Raines] pardoned in July,” she wrote Wood, “for I need his protection more than I can tell you.”  The Virginia Penitentiary … read more »

- Mug Shot Monday: Joe Perry, No. 6733


Photograph of Joe Perry, #6733, Records of the Virginia Penitentiary, Series II. Prisoner Records, Subseries B. Photographs and Negatives, Box 21, Accession 41558, State Records Collection, Library of Virginia.

Welcome to Mug Shot MondayArchives Month Edition.  This is the latest entry in a series of posts highlighting early parole records in the Virginia Penitentiary.  Joe Perry, the subject of this week’s post, was paroled in December 1910.  After his release, he exchanged several warm letters with Superintendent J.B. Wood.

Forty-two-year-old Joe Perry of Buchanan County arrived at the Virginia Penitentiary on 30 August 1906 to begin serving a ten-year sentence for second degree murder.  He was a model prisoner and did not violate any rules during his incarceration.  In May 1909, Perry found a repeating shotgun which one of the guards had left in a common area of the penitentiary and returned it to prison officials.  On 14 December 1910, this incident, along with Perry’s good conduct and clemency petitions submitted by Buchanan County citizens, led Governor William Hodges Mann to commute his sentence to eight years.  This made Perry parole eligible.  Five days later the Virginia Penitentiary Board of Directors granted it without requiring Perry to secure employment.

Upon his return home to Council, Virginia, Perry wrote Superintendent J.B. Wood on 14 January 1911 to thank him.  “I feel that I owe you so many thanks for the kind treatment I received from you and your officials during my time there,” wrote Perry.  “I can’t find words … read more »

- Mug Shot Monday: Edmonia M. Peebles, No. 7803


Photograph of Edmonia M. Peebles, #7803, Records of the Virginia Penitentiary, Series II. Prisoner Records, Subseries B. Photographs and Negatives, Box 98, Accession 41558, State Records Collection, Library of Virginia.

Welcome to Mug Shot MondayArchives Month Edition!  This is the latest entry in a series of posts highlighting early parole records in the Virginia Penitentiary. Edmonia M. Peebles, the subject of this week’s post, brutally killed her husband.  Her subsequent manslaughter conviction as well as the decision to grant her parole was controversial.

On the afternoon of 31 August 1907, David C. Peebles and his 11-year-old daughter Mary Sue arrived at their home in Bedford County, having spent several days in Lynchburg.  His wife, Edmonia, was working in their detached kitchen.  David was drunk and argumentative.  David cursed her and accused her of neglecting her responsibilities.  Edmonia responded that “if I were a man I’d give you a good thrashing, but I can’t beat you.”  Enraged, David attempted to choke her; Edmonia grabbed a stove-lifter and stuck him several times on the head.  Peebles grabbed an axe handle and beat her with it.  Edmonia got away from him, ran into the house, grabbed a shotgun and returned to the kitchen.  Peebles was washing the blood off his face. “You see that don’t you?” he shouted.  “You made me do it,” Edmonia replied, “but I want to know if you are going to beat me anymore.”  Peebles grabbed the axe and started towards her.  “I am not going to let you beat me … read more »

- Two Faces: The Personal Files of Dr. Joseph S. DeJarnette


Photo of Dr. Joseph S. DeJarnette, undated, Records of Western State Hosptial, 1825-2000, Box 114, Folder 7, State Government Records Collection, Library of Virginia.

Processing the records of a state agency director can often be unsatisfying.  While the folders of historically important correspondence, reports, and meeting minutes describe the inner workings of an agency, they usually reveal very little about the individuals running it.  However, that is not always the case.  While processing what initially appeared to be unremarkable 20th century Western State Hospital (WSH) superintendent’s records, I discovered a treasure trove of personal material related to one of Virginia’s most (in)famous physicians, Dr. Joseph S. DeJarnette.

A celebrated physician and psychiatrist during the early decades of the 20th century, Dr. DeJarnette is most famous for his support and involvement in the eugenics movement, which included support for sterilization of the “feeble minded,” alcoholics, drug addicts, and those suffering from other mental illnesses.  He penned the pro-eugenics poem “Mendel’s Law” and lobbied prominently in favor of Virginia’s 1924 compulsory sterilization law.  Dr. DeJarnette also served as an expert witness in the Supreme Court case Buck v. Bell (1927), which upheld the constitutionality of Virginia’s sterilization legislation.  Though his deeds were revered during his lifetime, Dr. DeJarnette’s legacy is something most find rather repugnant today.  Due to DeJarnette’s eugenics advocacy, the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services in 2001 changed the name of the DeJarnette Center for Human Development (formerly DeJarnette State … read more »

- We Remember: Virginia Tech Five Years Later


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Five years ago, Seung Hui Cho killed 32 people and injured at least 17 others before turning the gun on himself.  The 16 April 2007 massacre at Virginia Tech is the deadliest shooting incident by a single gunman in United States history.  In the immediate aftermath of the shooting, I created a web archive collection, Tragedy at Virginia Tech, in order to capture the Commonwealth’s “on-line” response.  Included in the collection are the websites of Virginia Tech, the Office of the Governor, and the Virginia Tech Review Panel.  I remember creating the collection because of the “historic” nature of the shooting.  I confess that I initially viewed that day’s events with the emotional detachment of an archivist/historian.  But what made it “historic?” The number of people killed?  The 32 people who died that day are not numbers – they had names, families, hopes and dreams – a future.  The biographies captured in the Tragedy at Virginia Tech collection quickly shattered my impassiveness.  What I saw as “historic” in 2007 is an ever present tragedy for the families who lost their loved ones.  It is a wound that time cannot heal.

I was reminded of this when I began processing the e-mail records of Governor Tim Kaine’s administration.  The Kaine administration transferred to the Library of Virginia approximately 1.3 million e-mail messages from 215 … read more »