Tag Archives: Virginia. Governor (2006-2010 : Kaine)

- Council of State Archivists Rising Star Award Goes to Kaine Email Project Team


Roger Christman accepts CoSA's Rising Star award on behalf of the Library's Governor Tim Kaine Email Project Team, 14 August 2014, CoSA/NAGARA/SAA joint annual meeting, Washington, DC.  Photo courtesy of Craig Huey Photography.

The Council of State Archivists (CoSA), a national organization representing the heads of the country’s 56 state and territorial archives, presented the Library of Virginia’s Governor Tim Kaine Email Project Team with its Rising Star award in recognition of being the first state government archives in the United States to make the emails of a previous administration freely available to the public online.  The award, which recognizes outstanding contributions by individual staff members or teams to their state archives and constituencies, was made at the joint meeting of the Society of American Archivists/National Association of Government Archives and Records Administrators/Council of State Archivists in Washington, DC, on 14 August.


Rising Star Award certificate.

The Kaine Email Project Team put Virginia’s state archives on the forefront of open government in the modern age.  The Library received approximately 1.3 million email messages from the administration of Governor Kaine (2006-2010).  To date, the Library has reviewed nearly 562,000 emails, and placed 130,644 archival records online in an organized searchable database, Kaine Email Project @ LVA.  Users can search and view email records from the Governor’s Office and his cabinet secretaries; learn about other public records from the Kaine Administration; go behind the scenes to see how the Library of Virginia made the email records available; and read what others are saying about the collection.

The lead … read more »

- Kaine Email Project @ LVA – Phone Call Edition



Governor Tim Kaine, WRVA's Ask the Governor, Richmond, 29 June 2006, Office of the Governor.

This is the fifth in a series of blog posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine records (electronic and paper).

During his administration, Governor Kaine did two call-in radio shows (Ask the Governor) each month hosted by WRVA Richmond and Washington Post radio (WTOP).  The governor would take questions from constituents and the shows’ hosts.  For Kaine’s final Ask the Governor show on WTOP on 22 December 2009, Lynda Tran, communications director, arranged for a surprise caller:  President Barack Obama.  Her email shows how much work went into making the 90-second call happen.


Anne Holton, Governor Tim Kaine, U.S. Senator Barack Obama, Michelle Obama, outside Executive Mansion, 17 February 2007, Office of the Governor.

On 17 December 2009, Tran emailed Patrick Gaspard, director of the White House Office of Political Affairs, with a personal request for Kaine’s final Ask the Governor program:  “What are the chances we could have the President call in for 90 seconds that day?”  Tran included a detailed event briefing form including message points for the president.  Two hours before the start of the show, Gaspard agreed that President Obama would call in.  Gaspard had one condition:  “I just need an ironclad assurance that we aren’t going to get crazy qs (sic) from mark plotkin (one of the show’s hosts).  It has to be a quick dial in and out.”  … read more »

- Library Makes Second Batch of Emails from Governor Timothy M. Kaine Administration Available Online


Governor Tim Kaine, Press Gaggle, Patrick Henry Building, 26 June 2008, Office of the Governor.

The Library of Virginia is pleased to announce the release of an additional 44,534 emails from the administration of Governor Timothy M. Kaine (2006-2010).  This second batch comprises emails from individuals in Kaine’s Policy and Communication/Press Offices.  Since January 2014, the Library has made 110,956 of the approximately 1.3 million emails from the Kaine administration freely available to the public online.

The Kaine administration online collection is arranged alphabetically by administration staff member and is full-text searchable.  The email messages reveal the real-time reactions of the governor’s policy and communication staff members to the issues facing the commonwealth.  Whether tracking legislation, coordinating projects funded by the American Recovery and Reinvestment Act of 2009, implementing the governor’s education initiatives, or weighing in on drafts of the governor’s speeches to the Joint Money Committees of the General Assembly, the emails reveal the behind-the-scenes strategizing and communication among the governor and his staff.

Included in the Policy Office release (23,004 emails) are the email files of Steven Gould, Suzette Denslow, Felix Sarfo-Kantanka, Gena Boyle, Jennie Moline, Maribel Ramos, Megan Root, and Barbara Reese.  The Communication/Press Office release (21,530 emails) includes the email files of Lynda Tran, Jeff Kraus, Gordon Hickey, Michael Kelly, and Amanda Howe.

United States Senator Jim Webb (left) and Brian Shepard, Policy Director, Virginia Congressional Delegation Meeting, Executive Mansion, 9 February 2009, Office of the Governor.

This release of electronic materials and the availability of the paper records of the Kaine administration in the Library of Virginia’s reading … read more »

- Kaine Email Project@LVA – Sunshine Week Edition

This is the fourth in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).

Sunshine Week “is a national initiative to promote a dialogue about the importance of open government and freedom of information.” In honor of Sunshine Week, 16-22 March 2014, this week’s post focuses on how a 2008 Freedom of Information Act (FOIA) request by a state delegate led to a Kaine administration prohibition on printing by state agencies.


Delegate L. Scott Lingamfelter, R-31st District.  Photo from Virginia House of Delegates web page.

In November 2008, Delegate Scott Lingamfelter (R-31) submitted a FOIA request to all state agencies asking for a copy of each publication with a print run exceeding 100 copies.  He also wanted to know the printing costs for each publication and the name of the printer.  Upon receipt of Lingamfelter’s letters, agencies contacted Kaine administration staffers for further guidance.  Gena Boyle, special assistant to the governor for policy, forwarded one such email to Chief of Staff Wayne Turnage on 1 December 2008.  Turnage replied that “I’m sure he [Lingamfelter] expects to find millions in printing costs.  With the advent of web to hold reports he will be disappointed – I hope.”

Wayne Turnage, Chief of Staff to Governor Tim Kaine (2007-2010); Deputy Chief of Staff (2006-2007).

With the support of Delegate Lingamfelter, the administration consolidated his requests and treated them as one FOIA … read more »

- Kaine Email Project @ LVA – Human Touch Edition



Secretary of Public Safety John Marshall, Governor Tim Kaine, and Chief of Staff Bill Leighty, 9/11 Fifth Anniversary Ceremony, Bell Tower, Capitol Square, 11 September 2006, Press Office, Office of Governor Tim Kaine.

This is the third in a series of posts spotlighting recently released email from Governor Tim Kaine’s administration.  These posts are not meant to be comprehensive but to encourage further exploration in the Kaine administration records (electronic and paper).

Much of the Kaine email deals with public policy, legislation, and governing.  Issues such as the state budget, transportation legislation, and the governor’s State of the Commonwealth Address garner wide media attention.  But there other messages that focus on less publicized aspects of a governor’s administration:  life and death decisions, grief, and remembrance.    This week’s post focuses on, for me, some of the most powerful and moving email in the Kaine collection.

Tim Kaine opposes capital punishment.  But when he ran for governor in 2005, he promised, if elected, he would uphold the law.  Eleven executions took place during Kaine’s administration.  The decision to proceed with an execution was not easy for Kaine.  John Yancey Schmitt was executed on 9 November 2006.  This brief exchange that night between Sherrie Harrington, Kaine’s confidential assistant, and Larry Roberts, Counselor to the Governor, that evening conveys this. 


Voice Mail, 2006-06-05 22:58, LRoberts3.pst, Email Records from the Office of the Governor (Kaine: 2006-2010), Library of Virginia, Richmond, VA.

Capital cases also took a toll on Larry Roberts.  A few days before the 10 June 2006 scheduled execution of Percy Lavar Walton, Marilyn Tavenner, Secretary of Health and Human Resources, reached out to Roberts.  There was some question … read more »

- Adam Raised a Kaine: Archiving the Records of a Governor


Governor Tim Kaine, Roger Christman and Amber Amato, Governor's Cabinet Room, 14 January 2010.  Photo courtesy of the Library of Virginia.

Today, the Library of Virginia made the first batch of email from Governor Timothy M. Kaine’s administration (2006-2010) available online.  The initial release consists of 66,422 of the approximately 1.3 million emails the Kaine administration transferred to the Library four years ago.  It has taken a small but dedicated staff of Library archivists and IT professionals nearly three years to bring this project to fruition.  Access to the collection, information on related content and the nuts and bolts of processing this collection are available at http://www.virginiamemory.com/collections/kaine/.

“We are proud to be the first state government archives in the United States to make the emails of a previous administration freely available to the public online,” said Librarian of Virginia Sandra G. Treadway.  The Library can’t take all the credit.  We could not have achieved this distinction without the assistance of the Kaine administration records officers.  Records don’t magically appear at the Library at the end of a gubernatorial administration.  During those four years, the Library partners with the Office of the Governor to ensure that the official state records that document the activities of a governor’s administration are preserved and transferred to the Library.  The work of the Kaine records officers make today’s email release possible.


Electronic Data Archive Policy, 2007-12-07/15:07:35, kparis.pst, Email Records from the Office of the Governor (Kaine: 2006-2010), Library of Virginia, Richmond, VA.

At the beginning of the Kaine administration in 2006, Virginia State Archivist Conley Edwards (now retired), did … read more »

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- We Remember: Virginia Tech Five Years Later


vt_ribbon_gray

Five years ago, Seung Hui Cho killed 32 people and injured at least 17 others before turning the gun on himself.  The 16 April 2007 massacre at Virginia Tech is the deadliest shooting incident by a single gunman in United States history.  In the immediate aftermath of the shooting, I created a web archive collection, Tragedy at Virginia Tech, in order to capture the Commonwealth’s “on-line” response.  Included in the collection are the websites of Virginia Tech, the Office of the Governor, and the Virginia Tech Review Panel.  I remember creating the collection because of the “historic” nature of the shooting.  I confess that I initially viewed that day’s events with the emotional detachment of an archivist/historian.  But what made it “historic?” The number of people killed?  The 32 people who died that day are not numbers – they had names, families, hopes and dreams – a future.  The biographies captured in the Tragedy at Virginia Tech collection quickly shattered my impassiveness.  What I saw as “historic” in 2007 is an ever present tragedy for the families who lost their loved ones.  It is a wound that time cannot heal.

I was reminded of this when I began processing the e-mail records of Governor Tim Kaine’s administration.  The Kaine administration transferred to the Library of Virginia approximately 1.3 million e-mail messages from 215 … read more »